Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a Long-term Contract position based in Auburn, Maine. This role focuses on accurate invoice handling, payment processing, and financial record maintenance while helping ensure vendors are paid on time. The ideal candidate brings strong attention to detail, sound judgment with account coding, and the ability to manage a steady workflow in a deadline-driven environment.

Responsibilities:
• Review incoming invoices for completeness, accuracy, and proper approval before processing.
• Assign correct general ledger or account codes to invoices and related payment records.
• Prepare and process electronic payments, including ACH transactions, in accordance with established timelines.
• Coordinate scheduled check runs and verify payment details prior to release.
• Maintain organized accounts payable documentation to support audits and internal recordkeeping.
• Communicate with vendors and internal teams to resolve payment discrepancies, missing information, or coding questions.
• Reconcile accounts payable activity and assist in identifying outstanding items requiring follow-up.• Hands-on experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and account classification practices.
• Experience processing payments through ACH and handling routine check runs.
• Strong attention to detail with the ability to manage high-volume transactional work accurately.
• Comfortable using accounting or finance systems to enter, track, and verify payable information.
• Effective communication skills for collaborating with vendors and internal stakeholders.
• Ability to stay organized, prioritize tasks, and meet recurring deadlines.