Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Senior Executive Assistant (Hybrid - Acton, MA)

$86.2k - $129.25k

Insulet Corporation - OmniPod

The Senior Executive Assistant will provide high-level administrative support to the Executive Team member and when possible, the position will also provide support to other members of the executive team, as needed. The ideal candidate is a seasoned, detail-oriented professional with exceptional multitasking abilities and a proactive mindset. This role requires excellent communication skills, sound judgment, discretion, and the ability to operate independently in a fast-paced environment.


RESPONSIBILITIES

  • Executive Support & Point of Contact: Serve as the primary liaison for the EVP, Chief Commercial Officer both in-person and virtually, ensuring seamless communication and coordination.
  • Calendar & Scheduling Management: Manage complex calendars including prioritizing meetings, resolving scheduling conflicts, and coordinating logistics such as room bookings, agendas, IT setup, presentations, catering, and attendee updates.
  • Calendar Alignment: Ensure the Growth organization's calendar is synchronized with the broader enterprise calendar.
  • Digital Collaboration Tools: Maintain and update the team collaboration spaces like Teams and SharePoint to support team communication and alignment.
  • Expense Management: Prepare and submit expense reports via Concur, ensuring accuracy and compliance. Reconcile corporate card transactions regularly.
  • Meeting Coordination: Organize and facilitate meetings across platforms (MS Teams, Zoom, etc.), including agenda preparation, minute-taking, action item tracking, and presentation development. Lead logistics for quarterly town Halls.
  • Event Planning: Plan and execute team offsites, social events, and other gatherings led by the Growth Officer, including venue selection, catering, and vendor coordination.
  • Vendor & Purchase Order Management: Use SAP to create vendor accounts and process purchase orders. Track approvals and ensure timely payments.
  • Invoice Processing: Manage invoices, resolve discrepancies, and maintain accurate financial records.
  • Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, ground transportation, and itinerary management. Handle last-minute changes with agility.
  • Confidentiality & Communication: Handle sensitive corporate information with discretion and communicate professionally within scope of authority.
  • Additional Duties: Perform other responsibilities as assigned to support the effectiveness of the growth office
EDUCATION AND EXPERIENCE:

Minimum Requirements:
  • 7-10 years of experience supporting C-level executives.
  • Proven ability to manage complex projects and coordinate across stakeholders.
  • Experience in global organizations, navigating time zones and cultural nuances.
Skills/Competencies:
  • Dependable, highly organized and very detail oriented.
  • Ability to act independently and use discretionary judgment.
  • Demonstrated problem-solving and project management skills.
  • High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), MS Teams, SharePoint, and Smartsheet.
  • Experience with Concur and SAP is highly desirable.
  • Exceptional verbal, written, and presentation skills.
  • Ability to manage multiple priorities and work effectively under pressure.
  • Strong interpersonal skills and a collaborative, team-oriented approach.
  • Resilient and professional mindset in a dynamic and fast-moving environment
Additional Requirements:
  • Occasional travel may be required based on business needs

NOTE: This position is eligible for hybrid working arrangements and requires on-site work from an Insulet office. #LI-Hybrid

Additional Information:
Compensation & Benefits:For U.S.-based positions only, the annual base salary range for this role is $86,200.00 - $129,250.00This position may also be eligible for incentive compensation.We offer a comprehensive benefits package, including:• Medical, dental, and vision insurance• 401(k) with company match• Paid time off (PTO)• And additional employee wellness programsApplication Details:This job posting will remain open until the position is filled.To apply, please visit the Insulet Careers site and submit your application online.Actual pay depends on skills, experience, and education.

Insulet Corporation (NASDAQ: PODD), headquartered in Massachusetts, is an innovative medical device company dedicated to simplifying life for people with diabetes and other conditions through its Omnipod product platform. The Omnipod Insulin Management System provides a unique alternative to traditional insulin delivery methods. With its simple, wearable design, the tubeless disposable Pod provides up to three days of non-stop insulin delivery, without the need to see or handle a needle. Insulet's flagship innovation, the Omnipod 5 Automated Insulin Delivery System, integrates with a continuous glucose monitor to manage blood sugar with no multiple daily injections, zero fingersticks, and can be controlled by a compatible personal smartphone in the U.S. or by the Omnipod 5 Controller. Insulet also leverages the unique design of its Pod by tailoring its Omnipod technology platform for the delivery of non-insulin subcutaneous drugs across other therapeutic areas. For more information, please visit insulet.com and omnipod.com.

We are looking for highly motivated, performance-driven individuals to be a part of our expanding team. We do this by hiring amazing people guided by shared values who exceed customer expectations. Our continued success depends on it!

At Insulet Corporation all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

(Know Your Rights)
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Senior Executive Assistant (Hybrid - Acton, MA) in Acton, MA vacancy
  • $143k - $214.48k

    ## Sr Manager, Sales Operations (Hybrid - Acton, MA / San Diego, CA)Applyremote type: Hybridlocations...  ...id: REQ-2026-17053Job SummaryThe Senior Manager, Sales Operations plays a pivotal...  ...context, a desire to drive excellence and execution, while also having the technical skills... 
    Senior
    Work at office
    Flexible hours

    Insulet Corporation

    Acton, MA
    4 days ago
  • $70k - $80k

    Senior HR Specialist (Benefits & Leaves) Acton, MA benefits, leaves If you post this job on a job board, please do not use company name or salary. Experience...  ...: View salary Total position: 1 Relocation assistance: No Visa sponsorship eligibility: No We are seeking... 
    Senior
    Visa sponsorship
    Relocation package

    ESR Healthcare

    Acton, MA
    3 days ago
  • $38 - $45 per hour

     ...Executive Administrative Assistant Provides advanced administrative support for Chief level executive ("C...  ...preparation of reports as required by senior staff by contacting various company personnel...  .... Rate: $38 - $45/hr for Waltham, MA location Benefit Overview: This... 
    Senior
    Work experience placement
    Work at office
    Remote work
    Flexible hours

    Fresenius Medical Care

    Lincoln, MA
    1 day ago
  •  ...Senior EHS Specialist (Generalist) The Senior EHS Specialist (Generalist) is responsible for assisting in developing, implementing, and sustaining environmental...  ...role supports the entire Acton Campus for office,...  ...working on-site at our Acton, MA location. Candidate must... 
    Senior
    For contractors
    Work at office
    Local area
    Shift work
    Night shift
    Weekend work

    Insulet Corporation

    Acton, MA
    1 day ago
  • $23.15 - $26.8 per hour

    ConnectPay Payroll Services is looking for a payroll processor in Littleton, MA. This hybrid role requires a minimum of 3 years of payroll tax processing experience or a bachelor's degree in accounting or math. Responsibilities include processing payroll checks and managing... 
    Senior
    Hourly pay

    ConnectPay Payroll Services

    Littleton, MA
    13 hours ago
  •  ...Senior Executive Assistant This role is for an Executive Assistant supporting the President on all administrative support. The individual in this position will be responsible for diverse administrative tasks, research and special projects, as needed. Candidate must... 
    Senior
    Contract work
    Work at office
    Flexible hours

    Careers Integrated Resources Inc

    Lexington, MA
    4 days ago
  •  ...about $103,000 year Work Schedule: Hybrid – 3 days onsite Location: Acton, MA 01720 Hours: 8:00 AM – 5:00 PM...  ...seeking a highly organized, proactive Executive Assistant to provide comprehensive...  ...to multiple Vice Presidents and senior leaders (including C-level executives... 
    Full time
    Contract work
    Work at office

    Advantage Technical

    Acton, MA
    1 day ago
  • $204.4k - $306.55k

     ...measures throughout the organization. This senior-level position will participate in...  ...Serve as Deputy CISO, supporting the CISO in executive, regulatory, audit, customer, and operational...  ...). NOTE: This position is eligible for hybrid working arrangements (requires on-site... 
    Senior
    Full time
    Work at office

    Insulet Corporation

    Acton, MA
    2 days ago
  • $105k - $115k

     ...Executive Assistant Tripleseat is the leading web-based event management and sales platform designed for restaurants...  ...Location & Work Setting This position has a hybrid work schedule based out of our Concord, MA office. This position is open to candidates eligible... 
    Temporary work
    Work at office
    Flexible hours
    Shift work

    Tripleseat

    Concord, MA
    16 days ago
  • $22 - $30 per hour

     ...Executive Administrative Assistant Team Sunshine is obsessed with being New England's Premier Installer and leaving no doubt with our guys this is...  ...Administrative Assistant to join our team at our Hudson, MA office. In this role, you will provide administrative support... 
    Work at office

    Team Sunshine Construction, LLC

    Hudson, MA
    4 days ago
  • $24.5 - $26.86 per hour

     ...Description Administrative Assistant Senior Full-time Devens, MA Exclusive confidential search - details shared with qualified applicants. Benefits You'll Love NextDeavor offers health, vision and dental benefits for contract employees Paid sick... 
    Senior
    Hourly pay
    Permanent employment
    Full time
    Contract work
    Temporary work
    Work at office
    Shift work
    Day shift

    NextDeavor

    Devens, MA
    4 days ago
  •  ...Lexington, MA (On-site) Full-time/Intern Executive Assistant We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior executives in real estate business meetings. The ideal candidate is detail-oriented... 
    Full time
    Internship
    Work at office

    Grace Harbor

    Lexington, MA
    2 days ago
  • $50 per hour

    A leading staffing and consulting firm is seeking a highly organized Executive Assistant to support senior leaders. This hybrid position requires exceptional calendar management, travel coordination, and communication skills. The ideal candidate has over 5 years of experience... 
    Hourly pay
    Contract work
    Work at office

    Advantage Technical

    Acton, MA
    3 days ago
  • $25 - $28 per hour

     ...Administrative Coordinator for a commercial property services company in Acton, MA. This role is a key member of the office team coordinating...  ...customers, contractors, and vendors via phone and email Assist with invoicing and billing verification Track employee... 
    Full time
    For contractors
    Work at office
    Monday to Friday

    Express Employment Professionals Defunct

    Acton, MA
    2 days ago
  • $93k - $111.5k

    Schedule Monday - Friday 8-5 (40 hrs) What you'll do The Senior Analyst, Credit Risk is responsible for performing advanced credit risk...  ...and support decision-making across credit risk functions Assist in maintaining and enhancing credit risk policies, procedures, and... 
    Senior
    Full time
    Monday to Friday

    Digital Federal Credit Union

    Chelmsford, MA
    2 days ago
  • $157k - $249k

    Senior Software Architect - Integration (Bedford, MA) Job Description We are seeking a Software Architect to provide architectural ownership and functional...  ...ability to bridge business strategy and technical execution. You must be able to successfully perform the following... 
    Senior
    Full time
    Temporary work
    Work at office
    Work visa
    Relocation package
    3 days per week

    Philips Iberica SAU

    Bedford, MA
    3 days ago
  • $90.23k

     ...Job Description: CDM Smith is seeking a Senior Financial Analyst to join our Corporate...  ...Prepares and presents recommendations to Executive Leadership, including ad-hoc reporting and...  ...other duties as required. #LI-LP2 #LI-HYBRID Job Title: Senior Financial Analyst... 
    Senior
    Full time
    H1b
    Remote work

    CDM Smith

    Chelmsford, MA
    3 days ago
  • $114k - $182k

    Senior Electrical Engineer - Medical Imaging (Bedford, MA) We are seeking a talented Senior Electrical Engineer to join our engineering team to develop and commercialize a novel intravascular imaging solution. This individual will play a key role in the technical development... 
    Senior
    Full time
    Work at office
    Work visa
    Relocation package

    Nari

    Bedford, MA
    1 day ago
  • $30 - $35 per hour

     ...Executive Assistant At ZOLL, we're passionate about improving patient outcomes and helping save lives. We provide innovative technologies...  ...commuting distance of the designated work location (Chelmsford, MA). This role does not offer relocation. Job Summary: The... 
    Hourly pay
    Minimum wage
    Ongoing contract
    Work experience placement
    Local area
    Immediate start
    Remote work
    Worldwide
    Relocation
    Flexible hours
    Shift work

    ZOLL Medical

    Chelmsford, MA
    2 days ago
  •  ...Apex has an opportunity for a Senior Release Train Engineer. For...  ...Release Train Engineer Location: Acton, MA or San Diego, CA Project...  ...Management to drive planning, execution, and delivery across multiple...  ...plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free... 
    Senior
    Local area

    Apex Systems

    Acton, MA
    1 day ago
  •  ...Senior Software Engineer Gems Setra is seeking a Senior Software Engineer to join the software team and deliver reliable products...  ...9412 Job Category Software Engineering Job Schedule Full time Locations 159 Swanson Road, Boxborough, MA, 01719, US (Hybrid)... 
    Senior
    Full time

    Ralliant

    Boxborough, MA
    2 days ago
  • Confidential Recruiting Partners seeks a Senior Site Planner | Project Engineer based in Massachusetts. This role involves leading facility...  ...Revit. The position requires the ability to travel and offers a hybrid or remote work model, along with access to comprehensive... 
    Senior
    Remote job

    Confidential Recruiting Partners

    Littleton, MA
    4 days ago
  • Quanterix in Bedford, MA is seeking a Senior Quality Lab Specialist to join their Quality team. This role involves ensuring regulatory compliance, leading audits, and improving the Quality Management System. The position offers flexibility in scheduling and excellent benefits... 
    Senior

    Quanterix

    Bedford, MA
    1 day ago
  • $33.51 - $40.61 per hour

     ...holidays and weekends, onsite Responsibilities Execute operations described in standard operating...  .... Identify innovative solutions. Assist in setting up manufacturing areas and equipment...  .... Compensation (if applicable) Devens, MA: US $33.51 - $40.61 per hour (full-time employee... 
    Senior
    Hourly pay
    Full time
    Shift work
    Night shift
    Rotating shift

    Scorpion Therapeutics

    Harvard, MA
    13 hours ago
  • $27.51 - $34.39 per hour

     ...Job Title: Senior Mortgage Processor Department: Mortgage Lending...  ...Department Location: Littleton, MA Reports to: Senior Director, Mortgage...  ...Contributor Classification: Hybrid Exemption: Non-Exempt Pay...  ...resources including an Employee Assistance Program (EAP) Individualized... 
    Senior
    16 hours
    Temporary work
    Work at office
    Remote work

    Workers Credit Union

    Littleton, MA
    2 days ago
  • $100k - $115k

    Divertinc is looking for a Strategic Services Manager (SSM) in Concord, MA, to oversee accounts payable and receivable functions. The role...  ...policies, and leading the month-end close process. This is a hybrid position requiring three days a week in-office. The salary ranges... 
    Senior
    Work at office
    3 days per week

    Divertinc

    Concord, MA
    2 days ago
  • $110k - $150k

     ...Global Fire Detection Products is searching for a Senior Regulatory Engineer to be located at the R&D facility in Westford, MA. What you will do Work with approval agencies...  ...at our facility and at agency facilities. Assist planning of the approval agencies test setups.... 
    Senior
    Worldwide

    YDU JC Air Cond & Ref Inc.- Dubai

    Westford, MA
    13 hours ago
  • $25 - $31.37 per hour

     ...solutions, services, and strategies when uncovering personal banking needs and helping clients navigate their unique life priorities. Assists, educates, and trains clients on conducting simple transactions through self‑service technologies. Leverages available resources,... 
    Senior
    Hourly pay
    Work at office
    Shift work
    Weekend work
    Day shift

    Bank of America

    Acton, MA
    13 hours ago
  • Werfen, located in Bedford, Massachusetts, is looking for an IT Senior Analyst Programmer to handle the analysis of business needs and the design of information systems. This position allows for a hybrid work model, working both from the Bedford office and home. The ideal... 
    Senior
    Work at office

    Werfen

    Bedford, MA
    3 days ago
  • Acton Ford Inc in Acton, Massachusetts is seeking a Senior Ford Technician with at least 10 years of dealership experience to diagnose and repair complex issues across Ford's lineup. The role involves working in a consistently busy shop, collaborating with a professional... 
    Senior
    Price work

    Acton Ford Inc

    Acton, MA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Senior Executive Assistant (Hybrid - Acton, MA). Be the first to apply!