Accounts Payable Associate
$50k - $58kThe Poole and Kent Corporation
About Us
We are one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects including data centers hospitals sports stadiums convention centers hotels and research laboratories.
Job Summary
Job Title: Accounts Payable Associate
Location: Baltimore MD 21227
Reports to: Controller
FLSA Status: Non-Exempt
Company Overview
The Poole and Kent Corporation is a subsidiary of publicly traded EMCOR Group Inc . Poole and Kent is one of the leading mechanical contractors in the eastern United States. Our construction and service (mechanical and electrical) experience includes a broad range of commercial and government projects data centers hospitals sports stadiums convention centers hotels and research laboratories.
Summary
The Accounts Payable Associate be responsible for processing invoices and maintaining accounting records. The ideal candidate must compute classify and record numerical data to keep financial records complete. He or she will perform any combination of routine calculating posting and verifying duties to ensure vendors are paid accurately.
#pkcorp
Essential Duties & Responsibilities
Include the following. Other duties may be assigned.
- Compute classify record and verify numerical data for use in maintaining accounting records
- Match vendor invoices and purchase orders packing slips when applicable.
- Scan copies of invoices with issues and route to appropriate party follow-up in a couple of days to resolve open issues.
- Receive vendor invoices via e-mail route to appropriate party follow-up in a couple of days to resolve open issues.
- Enter invoices into accounting software and generate payment list for approval.
- Track tax exempt certificates
- Organize and maintain A/P records.
- Help Controller with A/P accrual at months end.
- Close A/P cycle timely to help with monthly accounting closing.
- Assist with audits both internal and external by handling all accounts payable related requests.
- Obtain vendor statements and reconcile open payables with their open receivable statement.
- Support CFO and Controller in the finance and accounting activities of the Company and escalate critical and/or sensitive issues to Senior Leadership with recommendation for resolution.
Qualifications
To perform this job successfully the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Preferred Education and/or Experience
- A bachelors degree in Accounting Business Administration or Construction Management.
- One to three years of related professional cost accounting experience is required preferably in the construction industry.
- General accounting fundamentals and concepts required.
- Strong understanding of related accounting practices and procedures.
- Advanced working knowledge of accounting systems software.
- 2- 5 years working in an administrative job supporting management.
- Working knowledge of federal state and city regulations and guidelines.
Computer Skills
- Must demonstrate proficiency in Microsoft Office applications particularly Microsoft Outlook and Excel.
- Must have experience with accounting software.
- Accounts payable experience a strong plus payroll experience a plus as well.
- Ability to communicate effectively with various departments and outside vendors.
Required Attributes
The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Must have strong attention to detail.
- Must have strong time management abilities.
- Must have the ability to compile and analyze data and problem solve.
- Must build positive working relationships with multiple levels of employees and management
- Must demonstrate integrity honesty professionalism and appropriate concern regarding dissemination of sensitive and confidential information.
- Must demonstrate commitment to company values goals and objectives.
Language Skills
Must have the demonstrated ability to effectively communicate in English cooperate and collaborate with multiple levels of customers employees unions government agencies vendors and suppliers and other contractor organizations.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The physical demands/work environment is typical of an office setting. The employee should expect to sit for long periods in front of a computer. While performing the duties of this job the employee is regularly required to sit see talk and hear. The employee is regularly required to use hands to finger handle or feel objects tools or controls. The employee is regularly required to walk reach with hands and arms climb or balance and stoop kneel crouch or crawl. The employee may occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by the job include close vision distance vision peripheral vision depth perception and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The employee may expect to work in typical office environment conditions. The noise level in the work environment may be moderate to loud.
Equal Opportunity Employer
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here . Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.Equal Opportunity Employer
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Affirmative Action Policy
Please review our Affirmative Action Policy.
Notice to Prospective Employees
Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine.
EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCORs normal application process it is probably fraudulent.
Geographic Disclosure
As a leading provider of mechanical and electrical construction facilities services and energy infrastructure we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.
Compensation Range: $50000 - $58000 annually
Benefits: We are committed to providing employees a comprehensive benefits package which includes medical dental and vision coverage along with health savings and flexible spending accounts life insurance disability a 401(k) Savings Plan College Coach and employee assistance program.
Required Experience:
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