Bookkeeper

Company Description

Wiggins Hospitality Group is a growing family-owned and operated restaurant group known for McAdoo's Seafood Company, La Cosecha Mexican Table, and Old City Hall Restaurant & Bar. Established in 2009 with the opening of McAdoo's in downtown New Braunfels, the group is committed to serving fresh, high-quality food in welcoming, well-designed spaces. Team members join a company that values hospitality, consistency, and attention to detail in both the guest experience and internal operations. The organization offers opportunities to grow alongside an expanding portfolio of restaurant concepts while contributing to a collaborative and respectful workplace.

Role Description

The Senior Bookkeeper / Restaurant Accounting Manager will be responsible for maintaining the accounting records for our three restaurants and ensuring that our financial information is accurate, timely, and complete. This person will work closely with restaurant management, ownership, vendors, payroll, and our outside accounting/tax professionals. The ideal candidate is an experienced restaurant accounting professional who can step into an established accounting operation, take ownership of the books, and independently manage the accounting needs of a multi-unit restaurant group.

Accounting & Financial Records

• Own the day-to-day accounting for three restaurant locations and the consolidated restaurant group
• Maintain accurate and complete general ledger records
• Perform monthly/period-end account reconciliations
• Manage the restaurant group's 13-period accounting calendar and close process
• Prepare and maintain financial reports and supporting schedules
• Reconcile bank accounts, credit cards, merchant deposits, and other balance sheet accounts
• Review transactions for accuracy and proper coding
• Maintain accounts payable and accounts receivable records
• Assist with year-end close and provide documentation to outside accountants and tax professionals

Accounts Payable & Vendor Payments

• Process and code vendor invoices
• Reconcile vendor statements and resolve discrepancies
• Maintain accurate vendor records
• Prepare and issue manual checks to vendors
• Monitor outstanding invoices and payment schedules
• Communicate with vendors regarding invoices, payments, and account discrepancies
• Ensure bills are properly allocated among restaurant locations

Restaurant Sales & Reconciliation

• Reconcile daily/weekly restaurant sales and deposits
• Reconcile Toast sales and payment activity to bank deposits
• Investigate discrepancies between POS reports, deposits, credit-card settlements, and accounting records
• Utilize Toast and xtraCHEF to support invoice processing, reconciliation, and restaurant accounting
• Maintain accurate records of sales, discounts, comps, gift cards, tips, and other restaurant transactions

Payroll

• Oversee the accounting and reconciliation of payroll for approximately 250 employees
• Work with individual restaurant General Managers, who process payroll through Toast
• Review payroll reports for accuracy and completeness
• Reconcile payroll, payroll taxes, benefits, and related liabilities to the general ledger
• Investigate and resolve payroll discrepancies
• Ensure payroll-related accounting entries are properly recorded

Restaurant-Specific Accounting

• Maintain accurate food, beverage, and operating expense records
• Assist with inventory and COGS reconciliation
• Review invoice and purchasing information for accuracy
• Coordinate with restaurant management regarding accounting questions and discrepancies
• Ensure expenses are recorded in the correct period and location
• Understand the unique accounting requirements of a multi-unit restaurant operation

General

• Serve as the primary day-to-day accounting resource for the restaurant group
• Work closely with ownership and operations leadership
• Identify accounting discrepancies and bring issues to management's attention
• Improve accounting processes and procedures when opportunities arise
• Maintain organized and audit-ready financial records
• Perform other accounting and administrative duties as needed
  

Required:

• Quickbooks proficiency
• 5+ years of bookkeeping/accounting experience
• Restaurant or hospitality accounting experience strongly preferred
• Experience managing the books for multiple locations or entities
• Strong understanding of AP, bank reconciliations, payroll accounting, and general ledger accounting
• Experience with 13-period restaurant accounting
• Strong Excel skills
• High attention to detail and excellent organizational skills
• Ability to work independently and take ownership of responsibilities
• Strong communication and problem-solving skills

Strongly Preferred:

• Experience with Toast
• Experience with Toast xtraCHEF
• Experience with restaurant payroll
• Experience reconciling POS systems to bank deposits
• Experience with restaurant inventory and COGS
• Experience preparing manual vendor checks
• Experience working with outside CPAs/accounting firms