Administrative Assistant (OA)
US Department of War
Administrative Assistant Duties
As an Administrative Assistant (OA), you will be responsible for the following duties:
Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals.
Maintain and manage a document library's (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures
Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily.
Receive telephone calls, greet visitors and ascertain the nature of the calls or visits.
Order office supplied using a Government Purchase Card (GPC).
Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable.
Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS.
Vacancy posted 3 days ago
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