Event Coordinator

We are seeking an organized, proactive Events Coordinator to support the planning and execution of internal and external events while providing day-to-day administrative and operational support. This role is ideal for someone who is highly organized, personable, and comfortable managing multiple priorities in a fast-paced professional environment. Responsibilities Coordinate logistics for meetings, conferences, client events, team events, and other company functions. Manage event calendars, scheduling, invitations, RSVPs, and attendee communications. Coordinate with venues, caterers, vendors, and other external partners. Assist with event setup and breakdown, including conference rooms, signage, materials, catering, and technology. Maintain event-related documents, schedules, contact lists, and expense records. Provide administrative support including calendar management, meeting coordination, data entry, document preparation, and general office support. Prepare and distribute event materials, agendas, presentations, and correspondence. Track event expenses, invoices, receipts, and vendor documentation. Serve as a point of contact for employees, guests, vendors, and event attendees. Assist with special projects and other administrative needs as assigned. Qualifications 1–3 years of experience in event coordination, administrative support, hospitality, office operations, or a related role. Strong organizational and time‑management skills. Excellent written and verbal communication skills. Ability to manage multiple priorities and deadlines. Strong attention to detail and follow-through. Professional and polished when interacting with employees, clients, guests, and vendors. Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint. Comfortable working both independently and collaboratively. Flexible and willing to assist with a variety of event and administrative responsibilities. #J-18808-Ljbffr The Phoenix Group