Accounting & Office Administrator

Job Description

Job Description

We are looking for an fully on-site Accounting & Office Administrator to work in office for our growing apparel company in Jacksonville, Florida on a contract basis with the potential for a permanent position. This position combines accounting support with office and HR coordination, making it well suited for someone who is highly organized, detail-driven, and comfortable balancing multiple priorities. The role focuses primarily on finance-related work while also providing day-to-day administrative support in a fast-moving team environment.

Responsibilities:

• Oversee invoice intake, coding, and payment activities to keep accounts payable operations accurate and on schedule.

• Maintain vendor documentation, including tax forms, and support year-end reporting related to W-9 and 1099 records.

• Perform routine bookkeeping tasks in QuickBooks, update financial data, and help preserve accurate general ledger information.

• Assist with payroll administration, timesheet coordination, and related employee pay support for a small employee population.

• Reconcile bank and vendor statements, investigate discrepancies, and ensure financial records remain current and balanced.

• Contribute to month-end accounting activities, internal reporting, and special finance projects as business needs arise.

• Coordinate onboarding paperwork, organize employee files, and keep HR records complete and up to date.

• Support benefits tracking, employee documentation, and general office administration for daily business operations.

• Act as a dependable point of support for managers and staff on administrative, payroll, and office-related matters.

• Ability to work fully in office at our Jacksonville, Florida location

• Experience in accounting, bookkeeping, office administration, or a closely related function.

• Practical knowledge of accounts payable processes, invoice handling, and account reconciliation activities.

• Hands-on experience with QuickBooks and familiarity with payroll systems such as ADP.

• Working knowledge of vendor maintenance, including W-9 collection and 1099 reporting support.

• Strong organizational skills with a high level of accuracy and attention to detail.

• Ability to manage competing deadlines in a fast-paced environment while maintaining professionalism.

• Effective communication skills and a collaborative approach when working with employees across the organization.