Physician and APP Recruitment Specialist

Physician And App Recruitment Specialist

MaineHealth Medical Group is seeking a Physician and APP Recruitment Specialist to work on provider hiring for MaineHealth's Coastal Region. The Specialist will work on candidate searches and projects to support the overall hiring needs of the Medical Group and the work of the Provider Recruitment Center.

The Physician and APP Recruitment Specialist role is responsible for providing physician and APP recruitment support to senior leadership, physician leaders and APP leaders. This role assists with projects related to recruiting, candidate sourcing, preboarding, the new hire process and provides and tracks metrics as requested.

Successful candidates may be located within a reasonable commuting distance from either the Portland Metro region or our Coastal region locations. This is a hybrid position and is not open to fully remote candidates.

Responsibilities include:

• Partnering with recruiters, physicians, APPs, senior leaders and other staff to build strong working relationships and build credibility.
• Coordinating search committee meetings and other logistics to assure smooth recruitment processes for candidates and hiring leaders.
• Collecting feedback from interviewers, preparing reports for hiring leaders and providing other information needed relevant to candidate decisions.
• Working with recruiters, candidates, provider interviewers, administrative staff, external parties and others to schedule virtual and onsite visits, build itineraries and to make travel arrangements.
• Providing timely and professional responses to candidate inquiries.
• Managing logistics, coordinating all communication with candidates, and others involved with open searches.
• Tracking candidates, providing timely responses to inquiries and working on other administrative projects to support recruitment of candidates.
• Managing full cycle recruitment for assigned positions, including opening requisitions, screening candidates, presenting CVs to hiring stakeholders, coordinating and attending interviews, and partnering with leadership and compensation teams to develop and extend offers.
• Sourcing candidates using a variety of platforms and tools, managing job board advertising, and partnering with Talent Attraction on marketing and employer branding initiatives.
• Representing the organization at recruitment events, conferences, and networking opportunities to build candidate pipelines.
• Processing reimbursements and coordinating payment of invoices from external vendors.
• Providing support through the evaluation, selection, offer, negotiation, closing and administrative components involved in full-cycle recruiting, including offer details and materials as needed. Tracking candidates and updating the applicant tracking system.
• Collecting data related to open searches in process, searches that have closed and other candidate tracking as needed.
• Preparing monthly reports to outline status of each search and the quarterly metric dashboard. Creating other metrics reporting as requested.
• Some travel may be required.
• Other projects as assigned.

About Us

MaineHealth is a not-for-profit, integrated health system whose vision is, "Working together so our communities are the healthiest in America," and is committed to a mission of providing high-quality affordable care, educating tomorrow's caregivers and researching better ways to provide care. MaineHealth includes a Level 1 trauma medical center, eight additional licensed hospitals, comprehensive pediatric care services, an extensive behavioral health care network, diagnostic services as well as home health, hospice and senior care services. With more than 2,000 employed providers and approximately 24,000 care team members, MaineHealth provides preventive care, diagnosis and treatment to 1.1 million residents in Maine and New Hampshire.

Required Minimum Knowledge, Skills, and Abilities (KSAs)

• Education: Bachelor's Degree preferred.
• License/Certifications: N/A
• Experience: Two years of experience in Human Resources or other business-related role required. Recruiting experience preferred.
• Additional Skills/Requirements Required: Proficiency in Microsoft Office suite.
• Additional Skills/Requirements Preferred: Experience with ATS and HRIS applications.

Hiring Scam Alert

MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to View email address on click.appcast.io.

With a career at any of the MaineHealth locations across Maine and New Hampshire, you'll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it. We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family. MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you're looking to build a career in a place where people help one another deliver best-in-class care, apply today.