Executive Administrative Assistant II

Executive AssistantAM General develops and builds specialized ground vehicle systems that get the US Armed Services and our allies to and from their mission safely. Our innovative spirit delivers advanced, rugged, resilient, and dependable mobility solutions. We are one team dedicated to producing the best products for our customers. We have a collective understanding that at AM General our purpose is to serve those who serve to protect us.We R.I.D.E. with Sgt. Smith! We are Responsive We have Integrity We are Dynamic We exhibit ExcellencePrincipal Duties And ResponsibilitiesProvides high-level administrative support and assistance for the Senior Executive team to include the President and CEO, CFO, and General CounselDrafts letters, emails, invoice vouchers, reports, and other documents for executive staffArranges travel and accommodations for executives along with processing expense reportsSchedules and attends meetings on behalf of executives.Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staffPerforms office tasks including maintaining records, ordering supplies, and performing basic bookkeepingPerforms additional duties as assigned by executivesProvides multi-faceted administrative support and assistance to ensure effective use of an executive's time and productive interactions with staff and the publicHandles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and peopleManages the executive's schedule, meeting preparations, follow-up tasks, and complex travel arrangementsConducts research and information gathering on behalf of the executive and prepares summaries and reportsDevelops positive and strategic relationships at all levels of the organizationUses discretion, judgment, and knowledge of the organization to facilitate the executive's activities and maintain confidentialityPerforms other related duties as assignedKnowledge And SkillsHigh school diploma required; Associates Degree in business or higher preferredAt least four years of related experience as an executive assistant requiredExcellent verbal and written communication skillsExcellent organizational skills and attention to detailExcellent time management skills with a proven ability to meet deadlinesAbility to function well in a high-paced and at times stressful environmentExtensive knowledge of office administration, clerical procedures, and recordkeeping systemsAble to maintain sensitive and confidential informationExtremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated softwarePhysical EffortSight: must be able to regularly read computer screen, reports, and various documents with detail and clarity to accomplish work tasks in a safe and efficient manner, including regular use of adequate close vision, distance vision, color vision, peripheral vision, and ability to adjust focusHearing: must be able to regularly hear well enough to communicateWorking ConditionsPhysical Location: This position operates in an office environmentTeamwork: This position will work with others to ensure efficiency in the workplaceAbility to follow instructions: Managers assign tasks and responsibilities, which vary; this position should be able to follow instructions competentlyMethodical approach: Production lines follow a set process, so this position needs a methodical approach to ensure all tasks are completed in the correct order for a smooth-running production lineConcentration: This position may perform the same or similar tasks repeatedly, so a strong level of concentration when carrying out these tasks is important for quality control purposes. This role is often fast paced, so being able to maintain focus at all times is importantTravel RequirementsTravel may be requiredEqual Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.