Police Records Clerk

Job Description

WAGE: $20.26 DEPARTMENT: Weber County Sheriff's Office PERSONNEL STATUS: Full Time BENEFITS: Health, Dental, Vision, Retirement, 401k match, Sick/Vacation, Life Insurance, Short-term Disability, Accident, Critical Illness; Parental Leave; Maternity Leave

ASSIGNMENT: Enforcement Records

JOB OVERVIEW:

Under the close supervision of an administrative superior, performs a variety of routine and specialized clerical work pertaining to functions at the Weber County Sheriff's Office.

ESSENTIAL FUNCTIONS:

Reviews, enters, and verifies information into the Jail Management System to include the processing of all newly admitted inmates and warrants.

Collaborates closely with various courts, bureaus, agencies, and attorneys' offices to ensure effective inmate detention management. Coordinates with state and federal facilities to arrange inmate movement and transportation. Additionally, maintains and updates billing tracking systems for reimbursement purposes. Manages the successful transfer of private, protected, confidential and sealed records.

Receives telephone callers and visitors, handling any questions or directing them to the appropriate staff member.

Assists and processes personal or professional visitors, as required. Completes right of access backgrounds, good conduct letters, fingerprints as requested. Accepts and processes payments for the above-mentioned services as well as payments for citation fines and sex offender registry update fees.

Processes civil requests to include but not limited to; subpoenas, protective orders and writs of execution including the collection of associated fees and providing returns of service to the courts.

Receives and sorts incoming and outgoing inmate and office mail.

Performs sex offender registry updates in accordance with the Utah Department of Corrections Sex Offender Notification and Registration Offender Watch database.

Reviews and processes warrants, including the monitoring of the Utah Criminal Justice Information System database for critical notifications and time sensitive information from law enforcement agencies across the nation regarding wanted persons, warrants, firearms, stolen vehicles and other lost or stolen items.

Reviews law enforcement reports to ensure the accuracy of Incident-Based Reporting data collection for monthly submission to the the Utah Department of Public Safety. Responsible for ensuring that reports, affidavits, citations and body camera footage are received by the appropriate agencies, including courts and prosecuting attorneys in a timely manner.

Assists with the coordination and assignment of interns.

Receives reviews, redacts and releases department records in accordance with the Utah Government Records Access and Management Act.

Other duties as assigned.

Any one position may not include all of the duties listed, nor do the listed examples include all duties which may be found in positions of this class. Applicants must be prepared to demonstrate the ability to perform the essential functions of the job with or without reasonable accommodation.

SUPERVISORY RESPONSIBILITIES:

None

EDUCATION/EXPERIENCE:

Education: High School graduation or equivalent.

Experience: Three (3) years of increasingly responsible experience in Clerical Work. Work experience must be appropriate to the position to be filled.

Any equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES (KSA):

Knowledge: Working knowledge of modern office practices and procedures. Working knowledge of specialized duties required by the position. Working knowledge of word processing, spreadsheet, and/or database software applications.

Skills: Skilled in typing.

Abilities: Ability to perform a variety of clerical and typing work requiring some exercise of independent judgment. Ability to make mathematical computations rapidly and accurately. Ability to follow written and verbal instructions. Ability to establish and maintain effective working relationships with employees, other departments, and the general public. Capable of standing/sitting for extended periods while entering data into computers.

SPECIAL QUALIFICATIONS:

Must be able to test for and attain Bureau of Criminal Identification certification.

Due to the nature of this position, the successful candidate may be required to complete a pre-employment background check prior to starting the position.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.