Estimating Administrative Assistant

Estimating Administrative Assistant

Fountain Services, LLC has been a trusted leader in the electrical contracting industry for over 75 years. With offices across North and South Carolina, we specialize in residential, commercial, and industrial electrical services.

Our mission is to empower employees through ongoing training, career development, and a culture of integrity, accountability, and mutual respect. We don't just build electrical systems we build careers.

Why Join Fountain Services?

• Career Growth : We offer a North Carolina-accredited and Registered Apprenticeship Program. Employees have access to leadership training, including Foreman and Superintendent Academies, and clear pathways for advancement. Tuition reimbursement and bi-annual performance reviews support long-term development.
• Supportive Culture : We foster a work environment that values well-being, professional respect, and collaborative leadership.
• Community Engagement : Our company is actively involved in local communities. We sponsor youth sports programs, nonprofits, and support civic organizations through economic and workforce development boards.
• Benefits :
  • Competitive wages with performance-based bonuses and opportunities for promotion
  • Comprehensive health, dental, and vision insurance
  • 401(k) with company match
  • Paid holidays and paid time off
  • Tuition reimbursement and continued education opportunities
  • Leadership development programs
  • Employee Assistance Program (EAP)
  • Company-sponsored events and team-building activities

Your Role: Estimating Administrative Assistant

The Estimating Administrative Assistant supports the estimating team by coordinating bid-related activities, organizing project information, and assisting with administrative functions tied to commercial construction estimating operations. This is an entry-level opportunity for someone looking to begin a career in the construction industry. No prior estimating experience is required.

Key Responsibilities

• Assist estimators with bid preparation and project setup
• Coordinate bid documents, addenda, drawings, and specifications
• Maintain bid calendars and project folders
• Complete contractor pre-qualification forms and supporting paperwork
• Communicate with vendors, subcontractors, and outside contacts regarding project information and bid activity
• Support procurement and new project setup after awarded work
• Update databases, tracking systems, and contact records
• Assist with reporting, data entry, and organization of estimating information
• Coordinate virtual and in-person pre-bid meetings
• Work collaboratively with estimating, project management, and business development teams

Skills and Qualifications

• High School Diploma or GED required (College degree preferred)
• Strong organizational and attention-to-detail skills
• Computer proficiency, especially Microsoft Excel
• Ability to manage large amounts of information and prioritize tasks
• Strong communication and customer service skills
• Ability to work in a fast-paced team environment
• Quick learner with strong critical thinking skills
• Must pass a background check and drug screen

Portfolio

We deliver some of the highest-value and most complex electrical projects in the region. Examples of our work include:

• Charlotte Spectrum Center Charlotte, NC $34 million
• Kimpton Hotel Arras Asheville, NC $7.7 million
• Appalachian State University Residence Halls Boone, NC $22 million
• Greenville Drive Stadium Greenville, SC $3 million
• Ballantyne Reimagined Stream Park and The Amp Charlotte, NC $3.7 million View more projects on our portfolio page:

Our Four Keys to Success

All employees at Fountain Services, from apprentices to project managers, commit to:

1. Show up every day on time
2. Appreciate instruction from leaders
3. Let your work ethic speak for you
4. Retain knowledge

We are looking for professionals who want to build a long-term career with a company that values growth, integrity, and high performance. If that sounds like you, we want to hear from you.