People Operations Specialist

Position Summary

Allegheny Millwork is seeking an experienced People Operations Specialist to lead full-cycle recruiting and support key human resources functions across the Allegheny Diversified family of companies. This position combines talent acquisition expertise with core HR responsibilities, including onboarding, employee relations, benefits administration, HRIS management, policy administration, and compliance. The People Operations Specialist will partner closely with leaders across multiple business units to attract, hire, develop, and retain top talent in a variety of roles ranging from skilled trades and manufacturing positions to professional and administrative careers. The ideal candidate is highly organized, relationship-focused, and thrives in a fast-paced, multi-company environment while delivering exceptional employee experience throughout the entire employee lifecycle.

Essential Duties & Responsibilities

Talent Acquisition & Recruiting

• Manage full-cycle recruitment across all Allegheny Diversified companies, from requisition intake through offer acceptance and onboarding coordination.
• Partner with hiring managers to understand workforce needs, define position requirements, and develop targeted recruiting strategies.
• Source candidates through a variety of channels, including job boards, social media, industry networks, trade schools, career fairs, and employee referral programs.
• Build and maintain a strong pipeline of qualified candidates for recurring and hard-to-fill positions, particularly within skilled trades, construction, manufacturing, and operations.
• Screen, interview, and evaluate candidates to ensure alignment with position requirements, company culture, and long-term organizational goals.
• Manage and optimize the applicant tracking system (ATS), ensuring accurate candidate records, timely communication, and compliance with reporting requirements.
• Develop and promote the employer brand across all Allegheny Diversified companies, creating compelling job advertisements,social media engagement, and recruitment marketing initiatives.
• Coordinate and participate in job fairs, trade school events, networking opportunities, open houses, and other recruiting events to expand the candidate pipeline.
• Track, analyze, and report recruiting metrics including time-to-fill, cost-per-hire, source effectiveness, candidate conversion rates, and offer acceptance rates.
• Support workforce planning initiatives by identifying talent trends and recommending proactive recruitment strategies.

HR Generalist & People Operations

• Coordinate new-hire onboarding, including orientation scheduling, new-hire paperwork, benefits enrollment coordination, and check-ins through the first 90 days.
• Serve as a point of contact for employee inquiries related to policies, benefits, payroll, and general HR matters, escalating complex issues to HR leadership as needed.
• Support administration of employee benefits programs, including open enrollment, qualifying life-event changes, and coordination with insurance, and employee education.
• Maintain accurate and up-to-date employee records in the HRIS, ensuring data and compliance with company and regulatory requirements.
• Assist with the administration and communication of company policies, the employee handbook, and workplace procedures.
• Support compliance efforts related to I-9 verification, FMLA and leave administration, workers' compensation, labor law postings, and federal, state, and local employment regulations.
• Assist with employee engagement initiatives, recognition programs, and company culture events across the Allegheny Diversified companies.
• Prepare and maintain HR reports and metrics.

Cross-Functional Responsibilities

• Ensure all recruiting and HR activities comply with applicable federal, state, and local employment laws, including EEO, ADA, FMLA, OFCCP, and other compliance requirements.
• Collaborate with the broader team on workforce planning, succession planning, employee retention strategies, and continuous improvement initiatives.
• Identify opportunities to streamline and enhance HR processes, systems, and employee experiences across the Allegheny Diversified family of companies.
• Participate in special projects and other duties as assigned to support organizational growth and strategic business objectives.

Qualifications

Required

• A combination of education and relevant professional experience in Human Resources, Talent Acquisition, People Operations, or a related field.
• 3–5 years of progressive experience in full-cycle recruiting and HR generalist functions, preferably within a multi-site, multi-company, or high-growth environment.
• Demonstrated success recruiting for a variety of positions, including skilled trades, manufacturing, construction, operations, professional, and administrative roles.
• Experience supporting HR functions such as onboarding, benefits administration, employee relations, performance management, leave administration, and HRIS management.
• Proficiency with Applicant Tracking Systems (ATS), recruiting platforms (e.g., LinkedIn Recruiter, Indeed, ZipRecruiter), and Human Resources Information Systems (HRIS).
• Working knowledge of federal and state employment laws and regulations, including FMLA, ADA, FLSA, EEO, and other compliance requirements affecting recruitment and employee relations.
• Strong interviewing and candidate assessment skills.
• Excellent verbal and written communication skills with the ability to build effective relationships with employees, candidates, managers, and business leaders at all levels.
• Strong organizational and project management skills with the ability to manage multiple priorities, open requisitions, and competing deadlines.
• High level of discretion, professionalism, and judgment when handling confidential employee and candidate information.

Preferred

• Bachelor's degree in Human Resources, Business Administration, Organizational Leadership,
• related field.
• PHR, SHRM-CP, or similar HR certification.
• Experience recruiting and supporting employees in the construction, millwork, manufacturing, or building products industries.
• Experience with workforce planning and headcount forecasting.
• Experience with HRIS platforms.

Key Competencies

• Relationship Building – Develops and maintain strong partnerships with hiring managers, employees, candidates, and external recruiting sources.
• Results Orientation – Delivers recruiting and HR outcomes with a sense of urgency while maintaining quality standards.
• Adaptability – Effectively navigates the varying priorities, cultures, and workforce needs of multiple companies within a dynamic and growing organization.
• Communication – Communicates clearly and professionally across all levels, from shop floor to executive leadership.
• Organization – Manages multiple open requisitions, employee matters, and HR initiatives simultaneously while maintaining attention to detail and accountability for results.
• HR Acumen – Applies working knowledge of employment law, benefits, and HR best practices, benefits administration, and employee lifecycle processes to support effective people operations.
• Problem Solving – Identifies challenges, evaluates options, and implements practical solutions while exercising sound judgment and maintaining compliance.
• Confidentiality – Handles sensitive employee, candidate, and business information with the highest level of discretion, professionalism, and ethical responsibility.
• Continuous Improvement – Seeks opportunities to enhance recruiting, onboarding, HR processes, and employee experiences through innovation and process improvement.

Work Environment & Physical Requirements

• Candidates in the Pittsburgh, PA area preferred, with periodic travel to company facilities, job sites, and recruiting events.
• Occasional evening or weekend availability for career fairs, onboarding needs, or urgent hiring and HR matters.
• Ability to travel to company locations, career fairs, trade schools, and recruiting events as needed.
• Ability to sit, stand, and work at a computer for extended periods.

Compensation & Benefits

Allegheny offers a competitive compensation package, including:

• Competitive salary
• Comprehensive medical, dental, and vision insurance
• 401(k) with company match
• Paid time off and holidays
• Professional development opportunities

Allegheny Diversified Holdings and its affiliated companies are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected class.

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the position. Duties and responsibilities may change at any time with or without notice.