Administrative Support Coordinator - Economics, Social Anthropology, & International Political [...]

Overview University of Puget Sound Job ID: 8835 Location: Full/Part Time: Part Time • Regular/Temporary: Regular • Appointment: Regular, part-time (0.75 FTE) position. Work Location: This position is based in Tacoma, WA, and is an on-campus role only. Please note that we generally do not sponsor applicants for work visas for staff positions. Therefore, we generally require applicants for staff positions to be currently authorized to work in the United States on a full-time basis. Position Summary This position will support our Economics, Social Anthropology, and International Political Economy department. Supports the advancement of the University's educational mission by facilitating and coordinating the smooth operation of academic department(s) and/or program(s). Core responsibilities include acting as the department/program contact for students, faculty, staff, and the public; providing administrative support with department/program budget management, event planning and logistics, and office management; and partnering with department chairs, faculty, and staff to support administrative needs within and across departments. Responsibilities General Office Management: Submit facilities requests, maintain office equipment, order office supplies and paper for printers/copiers, manage the department bulletin board, collect mail from and deliver mail to Mail Services, and manage departmental shared network drives and Google share drives. Purchasing: Provide support in purchasing for department needs, such as ordering teaching supplies and lab materials and corresponding with vendors about departmental services and orders. Budget Management Support: Monitor budgets (operating, endowment, travel, scholarship and other budgets). Duties include p-card reconciling, PeopleSoft verifications, funds transfers, accounts payable troubleshooting, budget reporting, disbursement and reimbursement requests, and alerting budget manager (usually, department/program chair) to any unexpected changes or unapproved charges to the budget. Chair/Director support: Work with department chair to develop agenda and handouts for department/program meetings, take minutes, and support in follow-up/action. Provide administrative support for full-time faculty searches (following current Recruitment Guidelines provided by the Provost's Office) and/or accreditation processes. Assist in Bulletin updates and archive course syllabi. Query data in PeopleSoft to support departmental processes and provide assistance with updates to the annual assessment report. Provide administrative support in creating surveys in Qualtrics or Google Forms. Faculty Support: Schedule, conduct, and process student evaluations for faculty teaching. Provide administrative support for the creation of faculty review files and assist in scheduling class visits for evaluation. Assist in procurement of course material including scanning, photocopying, and/or ordering textbook desk copies. Coordinate OCR efforts to support student accessibility. Coordinate logistics for new full- and part-time faculty (e.g., office space, keys, ID card, technology, book orders), as well as for part-time faculty teaching in an interdisciplinary program. Department/Program Meetings and Events: Schedule meetings, ascertain availability, and reserve meeting rooms. Arrange supplies, equipment, and catering requests for department/program meetings and events, holiday/retirement, and commencement receptions. When appropriate, request and order banquet permits with the Washington state liquor control board. For visiting speakers, arrange travel (following current guidelines provided by the Associate Provosts' Office) and work with the Provosts' Office to arrange contracts and payment. Assist in promotion of department/program events. Department/Program Outreach: Manage ongoing updates to department/program websites. Manage and respond to general department/program email. Provide administrative support with matters related to student recruitment and admissions for department/program. Act as a conduit between the chair/director and individuals from on and off campus seeking information about and making requests of the department/program. Support department/program engagement with alumni. Administrative needs that cross departments: Communicate and coordinate with faculty and staff to support administrative needs that cross departments, including communicating specific processes and protocols, coordinating to maintain shared bulletin boards and office equipment; collaborating with stakeholders as necessary to coordinate and manage shared programming; and supporting the administrative operations of neighboring departments as needed, such as during vacations and unstaffed time during the summer. Supervisory Responsibilities May supervise student work-study employees Hire and train student staff Schedule & review student work Mentor students and conduct Compass conversations Qualifications High school diploma or G.E.D., associate or bachelor's degree preferred At least one year of related administrative experience or managerial experience that included some administrative work. An equivalent combination of education and experience will be considered. Ability to communicate effectively in written and face-to-face communication with diverse audiences Ability to multitask, to organize, and complete projects in an efficient manner Ability to work with a minimum of direct supervision Ability to handle confidential materials Proficiency with Microsoft Office Suite and Google Suite programs Ability to become proficient with new software and databases; familiarity with PeopleSoft Financial, Campus, and Human Resources software and Drupal Content Management System (desirable) Ability to use/operate a personal, rented, or university vehicle to conduct university business (desirable) Ability occasionally to lift up to 30 pounds (desirable) Regular and predictable attendance Ability to respectfully work, communicate, and provide leadership within a diverse campus community Compensation And Benefits The anticipated range for this position is $20.65 to 21.90 per hour. Decisions about starting salaries are made based on the extent and relatedness of the candidate's education and experience and on internal equity and market considerations. Medical, dental, and vision Life insurance and long-term disability Employee Assistance Program Retirement plan options and 403(b) contributions Paid vacation, sick leave, floating holiday, campus holidays and bonus holidays Education benefits, such as full tuition for eligible employees and their families Access to university facilities and entertainment (fitness center, pool, library, concerts, lectures and more!) Application Process Review of applications will begin immediately and will continue on a rolling basis. Search and selection procedures will be closed when a sufficient number of qualified candidates have been identified. Interested individuals are encouraged to submit application materials no later than July 8, 2026 to ensure consideration. Required Documents Resume Letter of Interest 3 Professional References (At least 2 supervisors) Applications submitted without the required attachments will not be considered. All offers of employment are contingent on successful completion of all required background checks. Equal Opportunity and Diversity University Diversity Statement: The University is committed to an environment that welcomes and supports diversity. We seek diversity of identity, thought, perspective, and background in our students, faculty, and staff. EOE/AA About Puget Sound Puget Sound is a selective national liberal arts college in Tacoma, Washington, drawing 2,600 students from 48 states and 20 countries. For more information, visit the university website. How To Apply For complete job description and application instructions, visit: Dates and Rights Puget Sound is an equal opportunity employer.108 The University of Puget Sound is an equal opportunity employer. EOE/AA #J-18808-Ljbffr University of Puget Sound