Accounts Receivable Specialist

Accounting Specialist

Responsible for accounting functions in the ESC business office, primarily directing the accounts receivable and other fee-related activities of the ESC. Assist the Director of Finance in the implementation and fee calculations for the e-Agreement cycle annually. Invoice eAgreement contracts, workshop sessions, customized service agreements, reading academy and miscellaneous billings. Reconcile subsidiary records and systems with the general ledger. Perform general accounting work to prepare, reconcile, record, and maintain accounting transactions with accuracy, adequate documentation, and compliance with local procedures and state regulations. Work effectively and cooperatively with customers, co-workers, supervisors, and ESC administrators.

Education/Training: Bachelor Degree or required license Prefer Master Degree in related field

Experience: At least five years of related experience.

Knowledge / Skills: Ability to build, develop and inspire teams Task execution (result oriented) Build and cultivate relationships Excellent communication Financial knowledge Accounts Receivable procedures

Mental Demands/Physical Demands/Environmental Factors: Must be able to maintain emotional control under stress Work with frequent interruptions; irregular hours Frequent regional travel; occasional statewide travel

Major Responsibilities and Duties: Serve as primary ESC contact with school districts and charter schools related to ESC billings, ensuring accounting accuracy, audit compliance, and meeting customer needs. Demonstrate competence in knowledge of generally accepted principles, fund accounting, Texas Education Agency financial guidance and ESC accounting system. Record cash receipts into the accounting system daily and maintain subsidiary records by verifying and reconciling all transactions. Reconcile all deposits including cash, checks, ACH and PayPal credit cards receipts, maintaining the deposit worksheet, and communicating information to appropriate staff to monitor bank account balances. Invoice workshop sessions from Omnitrack registration system on a regular basis, including review and reconciliation of all workshops, to ensure ESC procedures are followed and revenue is accurately recorded. Review fee setting documentation for eAgreement contracts before fees are input by ESC administrators into the eAgreement system, and review for accuracy/documentation. Assist Department managers in preparing the e-Agreement worksheets based on their fee structures. Maintain an e-Agreement fee summary document which compares e-Agreement services from one fiscal year to the next fiscal year describing additions, deletions, and changes to the individual coop structures. Invoice eAgreement contracts on the approved multi-part schedule per ESC procedures and state/federal regulations, and reconcile eAgreements to the general ledger monthly. Invoice customized service agreement billings and miscellaneous billings as services are incurred, ensuring that billings are adequately documented and are recorded in the proper accounting period. Maintain a comprehensive spreadsheet tracking outstanding billings during the year. Record, monitor, and reconcile all unearned or deferred revenue. Monitor and reconcile the accounts receiveable subsidiary records and follow up with timely collections of outstanding items regularly communicating the status with supervisors. Prepare and enter general journal entries, maintaining proper authorization, and complete backup documentation. Responsible for annual independent audit tasks related to job duties, including review and accuracy of fiscal year end revenue accruals and adjustments. Perform ESC7Net internet monthly billing per eRate regulations and ESC procedures, reconcile amounts with the Center for Technology Services records and maintain complete documentation for fiscal audit and USAC reviews. Responsible for Teacher Preparation and Certification Program (TPCP) financial records, to ensure proper posting of intern payments and balances owed, and to meet other financial needs of the program in conjunction with TPCP staff. Evaluate and implement the billing of new programs or products provided by the ESC or on behalf of other agencies. Develop knowledge to serve as back-up in the absence of the other business office staff as directed by supervisors. Prepare reports for supervisors, ESC administrators, and funding agencies in response to data requests or information requests, as directed by supervisors. Develop working knowledge of and comply with all state regulations and ESC procedures, including Quality Management System processes regarding primary job functions. Maintain organized accounting and customer records and keep up-to-date filing. Maintain highest levels of confidentiality and data security. Ensure positive, collaborative working relationships with school districts/charters, other customers, supervisors, business office co-workers, and other ESC staff. Regular and reliable attendance.

Other duties as assigned.

The above statements are intended to describe the general purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

Funding All Region 7 employees are at-will employees. Because your assignment is funded by grants, federal funding, and/or special funding, your continued employment is expressly conditioned on the availability of funding for the position. If funding becomes unavailable due to loss of state/federal funding or due to financial constraints of Region 7 ESC, your position is subject to immediate termination.