Information Governance Matter Mobility Specialist

Information Governance Matter Mobility Specialist Albany, New York New York, New York White Plains, New York Staff Information Governance & Management Bond, Schoeneck & King, PLLC, a law firm of 300 attorneys in over 30 practice groups, is accepting applications for a full‑time Information Governance Matter Mobility Specialist hybrid from any of our New York State office locations. Under the direction of the Director of Information Governance and Management, the Information Governance (“IG”) Matter Mobility Specialist is responsible for managing all aspects of Matter Mobility, including client file transfers into and out of the firm, return of client files, and general data management related to attorney arrivals and departures. The Matter Mobility Specialist will drive continuous process improvements, maintain thorough documentation around core Matter Mobility processes, and collaborate with multiple departments to ensure operational excellence. This position works closely with practice group managers, attorneys, leadership, and administrative departments, including, but not limited to, Information Governance, IT, Infosec, Privacy, and Intake teams. Position Responsibilities: Lead and fully operationalize Matter Mobility operations, including management of client records onboarding and offboarding processes, return to client initiatives, and attorney arrival and departure data management. Design, implement, and continuously improve the technology systems capabilities related to Matter Mobility operations. Identify and leverage technology to support Matter Mobility objectives. Ensure compliance with IG processes and solutions for secure handling of sensitive, confidential, privileged, financial, and proprietary information. Conduct document reviews, as necessary. Maintain quality control metrics and measure against goals. Conduct periodic audits and compliance with Matter Mobility processes and systems. Utilize critical thinking skills to analyze complex concepts and employ a broad range of tools, methodologies, and techniques to generate new ideas and solve issues associated with further operationalizing the Firm’s Matter Mobility Program. Collaborate with IT Department and third‑party consultants, when necessary, to support the Matter Mobility Program’s technology goals and objectives, including substantial data analysis, data remediation, process automation, integrations, defining requirements and configurations, testing, and developing additional technology solutions, where appropriate. Report to management and senior leadership on matter mobility issues, risks, and the effectiveness of the firm’s Matter Mobility Program. Provide support for cross‑functional Information Governance needs, assisting team members during periods of understaffing or on large, all‑hands projects. Assume additional responsibilities, as requested. Job Requirements: Four‑year college degree or equivalent combination of education and work experience. Professional certification in Information Governance preferred. Minimum 2 years’ experience in Information Governance, Privacy, and/or Records Management, preferably in a legal setting or professional services environment. Experience in the development and implementation of a matter mobility program in a law firm preferred. Proficiency in iCompli, iManage document management system, and import/export tools preferred. Willingness to travel to other Bond offices, as needed, to support lateral attorney file intake and significant physical records assessments. Ability to develop and implement policies and procedures. Excellent planning, organizational and project management skills. Strong analytical and problem‑solving abilities. Effective oral, written, and interpersonal communication skills with internal and external stakeholders. Ability to work independently and collaboratively with cross‑functional teams. Ability to prioritize, execute, and problem solve in a fast‑paced environment. Ability to be flexible and adaptable to support new firm strategies and changing priorities. Must display the highest level of diplomacy, tact and discretion, with comfort in handling and maintaining confidential information. Ability to physically manipulate documents and occasionally lift up to 40 pounds is necessary. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel and PowerPoint. At Bond, exceptional work product and a collegial work environment are cornerstones of our success. We are committed to the communities in which we live and work. Bond has long recognized the value, both to its team and to our communities, of active participation in and support of charitable, governmental, professional and community‑based organizations. This position’s salary range is between $65,000 to $75,000, negotiable based on years’ experience. An offer of employment from Bond is contingent on: Completion of a satisfactory conflicts check Completion of a satisfactory background check Completion of a satisfactory reference check Bond, Schoeneck & King PLLC provides all employees and applicants an equal employment opportunity in the manner required by law in all aspects of employment regardless of race, color, religion, creed, national origin, age, sex, sexual orientation, gender identity or expression, marital status, military status, disability, predisposing genetic characteristics, domestic violence victim status or any other status protected by local, state or federal law. We thank all applicants for their interest and will contact those candidates who are under consideration. #J-18808-Ljbffr Bond, Schoeneck & King PLLC