Administrative Assistant

Job Description

Job Description

Administrative Assistant

Location: Cranston, RI | Schedule: Monday–Friday, 8:30 AM–4:00 PM
Work Arrangement: 100% Onsite |
Duration: Indefinite

Job Summary

We are seeking a detail-oriented Administrative Assistant to provide administrative and clerical support at the RIDOC Maximum Security Center. The role will support daily office operations, records management, correspondence, scheduling, meetings, and confidential information in a secure correctional environment.

Key Responsibilities

• Prepare correspondence, reports, memoranda, and administrative documents.
• Maintain confidential records and electronic/paper filing systems.
• Prepare and distribute meeting notes, minutes, and documentation.
• Manage calendars, appointments, meetings, and communications.
• Coordinate meetings with public officials, community representatives, providers, and other stakeholders.
• Respond to routine administrative inquiries by phone, email, and written communication.
• Review documents and records for accuracy and completeness.
• Gather information and prepare routine and ad hoc reports.
• Support workflow coordination and general office operations.
• Perform other administrative duties as assigned.

Qualifications

• Experience in administrative, executive, or office support.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams .
• Strong organizational, communication, and time-management skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience preparing correspondence, reports, meeting minutes, and maintaining records.
• Strong attention to detail and ability to handle confidential information with discretion.
• Ability to work independently and collaborate with internal and external stakeholders.

Preferred

• Government, public sector, law enforcement, or correctional experience.
• Executive or senior management support experience.
• Complex calendar and multi-stakeholder meeting coordination.
• Records management or document retention experience.

Additional Information

This position is located within a secure correctional facility . Candidates must be comfortable working in this environment and complying with all facility security policies and requirements. Background screening and facility clearance may be required.