Boards Program Coordinator (Exempt)

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Description

Boards Program Coordinator (Exempt) Who We Are The Puget Sound Partnership is a non-regulatory state agency leading the region's collective effort to restore and protect the Puget Sound natural ecosystems. We are proud to offer a suite of "Employer of Choice" initiatives and benefits in addition to state government's full compensation and benefits. All of the Partnership's employees have access and are welcome to enjoy the following:

• A healthy/work balance by offering flexible and alternative work schedules.
• Active and engaging equity and inclusion programs, including an affinity group and an employee-led Accountability Buddy Program.
• Exclusive access to the Employee Assistance Program's Work/Life web portal that provides additional benefits and resources to Partnership employees.
• An Infant at Work Program that is based on the long-term health values of infant-parent bonding and breastfeeding newborns.
• An agency-paid ORCA card for public transit use in the Puget Sound region.
• A tax-free hiring incentive that includes a one-time $200 Amazon allowance for ordering at-home office equipment or preferred supplies to support the telework experience.
• An annual professional development allowance for gaining skills that advance the employee's career in their current field of work.

For more information, visit our website: Position Details This full-time unrepresented position is exempt from civil service and a member of the Boards Program. The Boards Program Coordinator coordinates all aspects of the agency's board operations and provides administrative support and project management support that keeps the boards organized in meeting agency deadlines and ensuring actions are taken and issues are moving forward promptly. Work Location The Partnership offers a modern hybrid work environment. You will be expected to report to the Olympia office on your first day of employment for onboarding. Salary The annual starting range of compensation for these positions is between $71,500 - $79,000 depending upon qualifications . The full position salary range for these positions are $71,500 - $86,500 . Hiring supervisors can negotiate employment offers with candidates for this recruitment within the boundaries of the starting salary range based on a formulaic approach. The position range is the broader range the newly hired person can expect their salary to grow during their tenure in the position. Salary ranges will increase when future legislatively approved general wage increases for non-represented state employees occur.

Duties

Some of your duties include:

• Arranges for the development and distribution of meeting summaries.
• Finalizes meeting agendas, prepares, and delivers presentations to the boards, and provides follow-up on action items.
• Facilitates and assists with board, subcommittee, executive committee, or workgroup discussions as needed.
• Assists with the preparation and filing of mandatory reports.
• Responsible for organizing all meeting logistics for in-person board meetings, including venue rentals, catering, and lodging.
• Serves as a point of contact for the boards; Responsible for the tracking, recording, and vacancy filling for board member terms.
• Prepares and updates boards' bylaws/handbooks in coordination with the Boards Team.

Qualifications

Required Education, Experience, and Competencies:

• A minimum of two (2) years of experience of providing senior-level administrative support to a board or commission, or other experience coordinating public meetings or large event planning.

Preferred Education, Experience, and Competencies:

• An Associate's degree or above in natural resources, project management, business administration, public administration or closely allied field.
• Experience working with tribal, federal, state and local government, NGO, business sector, and other partners
• At least three years of board management experience, with public sector and project management experience
• Understands all aspects of the Open Public Meeting Act, including sound equipment set-up, operation, and recording.

Conditions of the Working Environment: With or without accommodations, I am willing and able to:

• Report for in-person work for at least 8 hours per week or 32 hours per month at the office in Tacoma, Olympia office, or our Seattle drop-in location.
• Work in a modern hybrid work environment with access daily to high-speed internet that allows for video conferencing and a virtual private network (VPN) connection.
• Sitting and working at a computer for most work hours.
• Work in a tobacco-free, drug-free, and alcohol-free environment.
• Work a 40-hour work week (A flexible work schedule may be considered upon request and supervisory approval, after an initial review period).
• Occasionally work in excess of 40 hours per week and/or to adjust normally scheduled hours, which may include evenings and weekends, to meet program needs and critical deadlines.
• Occasionally travel throughout the state, which may include overnight stays, as required, while performing the duties of this position.
• Work in a fast-paced environment with multiple priorities and competing deadlines.
• Maintain confidentiality regarding information accessed or discussed while performing the duties of the position.
• Interact and work with partners and staff in a positive, friendly, and supportive manner that meets the needs and standards of the office and the agency.
• Permanently reside in Washington state throughout employment and available to report in person at Puget Sound agency offices and meetings on a weekly basis. If the successful candidate is currently living outside of Washington, relocation must occur within 30 days of the appointment date.

Supplemental Information

Please attach the following documents in order to be considered; failure to do so may result in you not being considered for the position:

• A letter of interest that describes why you are a compelling candidate and how you meet the specific qualifications for this position. If you'd like lived experience to be considered instead of any education or professional experience, please include how that lived experience is equivalent to any of the educational or professional experience requirements . You are welcome to include the name and pronouns you would like to be referred to in your materials and we will honor this as you interact with our organization.
• Current resume , detailing experience, education, and relevant skills or talents

** You will want to ensure you have a current list of at least three (3) professional references with current contact information attached or available to provide at the time of the interview. For lived experience, a personal reference may be accepted in addition to the professional references. Things we ask you NOT include in your submission:

• Do not include your salary history. Salary offers are based on the quality of your skill set and not whether you have the right salary history.
• Please remove any private or personal information such as your social security number, date of birth, marital status, family status, etc.
• Do not attach documents that are password protected.

Opportunity for All: The Puget Sound Partnership celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity diversity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws. Contact Information: For questions about this recruitment or to request a reasonable accommodation in the application process, contact Jennifer McWaid at View phone number on us.fitly.work or email View email address on us.fitly.work. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or View phone number on us.fitly.work.