Marketing Coordinator

Marketing Coordinator

Make a difference in someone's life every day. Join the Wesley Willows family, where your work is more than a job—it's a fulfilling journey of personal and professional growth, guided by strong ethics and a commitment to compassionate service.

Why Join Us?

• Make an Impact: This is your opportunity to make a difference in the lives of others!
• Competitive Pay: $47,000-$52,000 per year
• Schedule: Full-time, Monday–Friday, availability to work occasional weekend and evening events
• Supportive Team: We value our team members just as much as the people we serve
• Quick Hiring: Apply today and hear back within 48 hours

What You'll Do:

• Keep our CRM, Future Resident List, and marketing files organized, and handle day-to-day admin support for the Sales and Marketing team, including filing, mail, and ordering supplies and collateral.
• Build and send marketing mailings and materials, and prepare the sales team for expos, tours, and community events.
• Coordinate event logistics such as RSVPs, name tags, seating charts, AV setup, and work orders, and manage communications and meetings for our Resident Ambassador group.
• Support the move-in process: schedule settlement appointments, process settlement paperwork and final payments, coordinate move-in day, and put together a welcome gift basket for each new resident.
• Track marketing and sales activity for our monthly reports, and help residents and families choose room finishes when needed, coordinating with Maintenance and Accounting.
• Represent the Sales Director at events and community tours as needed, and support the sales team wherever an extra hand is useful.

What You'll Need:

• Skilled with computers and Microsoft Office suite is required; experience with CRM software is a plus.
• 2 to 3 years of administrative or executive assistant experience (required).
• Strong background in customer service (required).
• Valid driver's license and reliable access to a vehicle (required).
• Available for occasional evening or weekend events as needed (required).
• College degree, or equivalent experience in marketing, sales, or customer service.
• Strong written and verbal communication skills and the organization to manage multiple projects at once.
• Genuine interest in building relationships with older adults and their families.

Benefits Available to You:

• Financial Wellness Perks: Access earned wages before payday through ZayZoon, plus tools and resources to support your financial wellbeing.
• Medical, Dental, and Vision Insurance
• Flexible Spending Accounts
• 403(b) Retirement Plan with Employer Match
• Life/AD&D Insurance
• Short- and Long-Term Disability
• Accident, Critical Illness, and Hospital Indemnity Insurance
• Mail Order Pharmacy
• Telemedicine Services
• Wellness Programs
• Employee Assistance Program

To apply, please complete the required questionnaire. We accept applications on a rolling basis.

We are an Equal Opportunity Employer and are committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, genetic information, marital status, veteran or military status, citizenship status, pregnancy (including childbirth, lactation, and related conditions), political affiliation, or any other status protected by applicable federal, state, or local laws. We are committed to providing an inclusive and accessible recruitment process. If you require accommodations during the interview process, please let us know. Reasonable accommodations will be provided upon request to ensure equal opportunity for all applicants.