Administrative Assistant

Administrative Assistant - Blend Plant Operations

Compensation: $21.00 / hour

Location: On-site

Position Summary

We are seeking a detail-oriented and organized Administrative Assistant to perform all essential administrative and clerical duties necessary for blend plant operations. In this role, you will act as the key communication link between corporate functions, plant personnel, sales, and customers. You will also serve as the primary "go-to" person for business technology, office systems, and network support.

Key Responsibilities

• Plant Operations & Inventory:

• Receive all raw materials (quantities, lot numbers, PO numbers, and status) into the accounting system.

• Enter completed batch records and reconcile raw material usages using input from production and management.

• Update finished product statuses and move lot records across network locations and systems.

• Shipping & Logistics Coordination:

• Coordinate domestic, import, and export shipments, assembling regulatory documents for customs, FDA, USDA, and transport agencies.

• Manage pick-up scheduling for finished products, providing Bills of Lading, shipping paperwork, and tracking details to domestic and international warehouses and customers.

• Maintain compliance with DOT, IATA, and other regulatory shipping certifications.

• Document & Quality Management:

• Provide clerical support to Quality Operations, Quality Assurance, and regulatory departments, including initiating and tracking SOPs within the document control system.

• Maintain office files and documentation pertaining to customer-related issues.

• Administrative & EHS Support:

• Assist EHS in updating and submitting monthly metrics, reports, and the annual OSHA 300 log.

• Handle incoming/outgoing mail, operate office equipment, and manage routine correspondence and reports.

• Organize training materials and assist with technology, office systems, and network information.

Qualifications & Skills

• Education & Experience: High School diploma or GED plus 6 months to 1 year of related experience and/or training (or an equivalent combination). Working knowledge of cGMP or Quality Systems in a regulated environment is preferred.

• Communication: Strong oral and written communication skills; ability to read/interpret technical literature, safety rules, and Standard Operating Procedures.

• Computer Proficiency: Skilled in email, internet training, Microsoft Office (Word and Excel), and manufacturing software programs.

• Math & Organization: Strong organizational skills, excellent attention to detail, and mathematical ability to compute rates, ratios, percentages, and basic algebra.

Physical Demands & Work Environment

• Office & Plant Setting: Regularly works in an office environment. When entering production areas, may be exposed to fumes, airborne particles, high/precarious places, vibrations, and elevated noise levels.

• Physical Requirements: Frequently required to sit, stand, walk, use hands, and reach. Occasionally required to climb, balance, stoop, kneel, or lift/move up to 50 pounds.

• Safety Equipment: Required to utilize Personal Protective Equipment (PPE) including hard hats, steel-toed safety shoes, eye protection, gloves, and protective clothing when applicable.

Pay Details: $21.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.