Administrative Assistant
Ensign-Bickford Aerospace & Defense
- # Administrative AssistantApply: Graham, KY: Full time: Posted Yesterday: REQ107402This opportunity is located within our **Ensign-Bickford Aerospace & Defense Company** business, a global leader of mission-critical hardware and systems solutions including precision energetics systems and innovative explosive solutions.Click here to learn more.**Job Description****Administrative Support (Primary Responsibility)*** Provide administrative support to the leadership team* Maintain records, logs, databases, and document control systems.* Develop, update, and track spreadsheets and reports using Microsoft Excel to monitor safety audits, inspections, training, incidents, and corrective actions.* Track and follow up on internal and external audits, inspections, and compliance action items.* Assist with the preparation, coordination, and documentation of meetings, audits, and regulatory activities.* Prepare meeting agendas, record meeting minutes, and track assigned action items.* Support training coordination, onboarding safety orientations, and maintenance of training records.* Assist with incident reporting documentation and corrective action tracking.* Maintain metrics, dashboards, and summary reports as directed* Provide first point of contact for a variety visitor tasks and administrative functions.* Greet, screen, and direct visitors in accordance with site security, safety, and EH&S requirements.* Answer, screen, and route incoming phone calls and general inquiries in a professional manner.* Coordinate visitor arrivals with internal departments and ensure compliance with site access procedures.* Maintain a professional, organized, and safe atmosphere.* Support emergency response procedures and visitor accountability as required.**General Administrative Support*** Prepare reports, correspondence, and presentations as required.* Maintain confidentiality of sensitive, proprietary, and regulatory information.* Support PPE inventory tracking and ordering.* Perform other administrative as assigned**Requirements / Qualifications*** Bachelor Degree with an emphasis in a business function* Minimum of three (3) years of administrative support experience.* Proficiency with Microsoft Office applications, including Excel, PowerPoint, and Microsoft Teams; strong Excel skills required.* Previous experience working with an ERP system preferred; IFS experience is a plus.* Excellent organizational skills with strong attention to detail and the ability to effectively multitask.* Strong written and verbal communication skills, including excellent note-taking abilities.* Dependable, with a strong work ethic and a high level of professionalism.* Demonstrated ability to follow through on tasks and consistently meet deadlines.*Ensign-Bickford Aerospace & Defense Company* *is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, religion, color, sex, age, disability, sexual orientation, genetic information, national origin, or veteran status.*
- J-18808-Ljbffr Ensign-Bickford Aerospace & Defense
Vacancy posted 1 day ago
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