Human Resources (HR) Assistant

Job Description

Job Description

We are looking for a Human Resources (HR) Assistant to support daily HR operations in Wilmington, Delaware. This Long-term Contract position focuses on creating a smooth onboarding experience for new team members while ensuring documentation and background screening steps are completed accurately. The ideal candidate is organized, technically capable, and comfortable assisting employees in a fast-paced onsite environment.

Responsibilities:

• Guide new employees, staffing personnel, interns, and trainees through each stage of the onboarding process and respond to questions that arise along the way.

• Coordinate pre-employment background screening by initiating requests, reviewing completed results, and applying established review procedures with accuracy and discretion.

• Maintain electronic HR records by filing onboarding documents and storing screening documentation in the appropriate systems.

• Provide troubleshooting assistance to new employees who encounter issues with onboarding forms, system access, or required employment documentation.

• Use HR platforms such as Paycom and Aviante to support hiring-related workflows, record updates, and status tracking.

• Communicate with internal HR partners and other stakeholders to keep onboarding activities moving efficiently and on schedule.

• Manage multiple administrative priorities while ensuring deadlines, compliance steps, and documentation standards are consistently met.

• Proficiency with Microsoft Office applications, including Word and Excel, along with strong general computer skills.

• Clear written and verbal communication skills

• Strong organizational ability and the capacity to manage several tasks effectively in a busy work setting.

• Ability to work both independently and collaboratively while maintaining a high level of accountability.

• Sharp attention to detail paired with solid analytical and problem-solving skills.

• Previous experience in a human resources or HR administrative environment is preferred.

• Familiarity with Paycom, Aviante, or similar HRIS platforms is considered an advantage.