Construction Project Coordinator

Job Description

Job Description

Description:

Why Join Fluid?

At Fluid, we believe great workplaces begin with great relationships. You'll have the opportunity to work alongside an experienced, collaborative team while helping organizations create inspiring work environments. Your ability to connect people, build trust, and uncover opportunities will have a direct impact on our continued growth and success.

Fluid designs and creates workspaces and is focused on memorable experiences. We’ve created a place where our employees would prefer to work, and we strive to help our customers do the same. We focus on excellent customer, guest, employee, and brand experiences by providing Fluid Level hospitality.

We believe genuine people make positive, authentic connections with their peers and customers. We applaud candor, work ethic and integrity, and we value a positive, fun atmosphere. To achieve Fluid Level hospitality, we value hiring people based on our 5 core values.

Our core values as are: Genuine - Curious - Creative - Committed - Impactful

In the Construction Project Coordinator role, you'll be the operational hub that keeps our Architectural Interiors (MOD Team) projects on schedule, budgets on track, and communication flowing between our project teams, subcontractors, general contractors, accounting, design, and field crews. We're looking for someone who is highly organized, detail-oriented, and enjoys keeping multiple moving pieces aligned. If you thrive in a fast-paced environment, enjoy solving problems, and love bringing order to complex projects, we'd love to meet you.

Requirements:

What You'll Do:

Coordinate Project Execution

• Schedule and coordinate construction site meetings and project activities.
• Maintain accurate project schedules and timelines within Airtable.
• Coordinate site measures, including travel arrangements and logistics.
• Work closely with subcontractors to ensure site measures occur at the appropriate project milestones.
• Maintain project calendars and proactively obtain construction schedules from General Contractors.
• Partner with internal project leaders to ensure qualified crews are scheduled and projects stay on track.

Support Project Administration

• Prepare and maintain project documentation, including Hold-To Documents and Change Order Budget Management documents.
• Keep project records, schedules, and documentation accurate and current.
• Support day-to-day administrative functions that contribute to successful project delivery.

Monitor Budgets & Financial Activities

• Track project budgets, labor hours, and change orders.
• Coordinate subcontractor documentation and required paperwork.
• Partner with Accounting to ensure accurate and timely billing and invoicing.
• Assist with monthly billing deadlines and budget management activities.

Manage Project Logistics & Compliance

• Coordinate subcontractor onboarding and compliance documentation.
• Schedule project logistics, including:
  • Parking and building access
  • Elevator reservations
  • Site-specific training
  • Safety plans
  • Other project requirements
• Ensure required documentation is completed and maintained throughout the project lifecycle.

Collaborate Across Teams

• Work closely with Design, Project Management, Accounting, Operations, subcontractors, and General Contractors.
• Assist Design with research related to customer-owned material (COM) hardware.
• Serve as a key communication resource to help projects run efficiently from start to finish.

Preferred Qualifications:

• Experience in construction project coordination, construction administration, project management support, or a related field.
• Strong organizational, planning, and time management skills.
• Ability to manage multiple projects and competing priorities simultaneously.
• Excellent communication and relationship-building skills.
• Strong attention to detail with effective problem-solving abilities.
• Experience with project scheduling or project management software (Airtable is a plus).
• Proficiency with Microsoft Office Suite.

Why You'll Enjoy This Role:

• Be part of a collaborative, supportive team.
• Play a critical role in delivering exciting commercial interior construction projects.
• Work with talented professionals across design, operations, project management, and construction.
• Build relationships with clients, contractors, and industry partners.
• Grow your career in a fast-paced and dynamic environment where your organization and coordination make a direct impact.

Additional Requirements:

• Must successfully pass a criminal background check.
• Must be able to lift up to 10 pounds.

If you're someone who enjoys organizing complex projects, building strong partnerships, and making sure every detail comes together successfully, we'd love to hear from you. Apply today and help us create exceptional spaces where people thrive.