Accounts Payable Clerk

Job Description

Job Description

We are looking for a detail-oriented Accounts Payable Clerk to support day-to-day payment and receivables activity for our team. This contract opportunity is ideal for someone who enjoys working in a structured accounting environment and takes pride in maintaining accurate financial records. The person in this role will help ensure vendor invoices, customer payments, and supporting documentation are handled promptly and correctly while contributing to smooth back-office operations.

Responsibilities:
• Review approved vendor invoices, enter them accurately, and prepare them for timely payment processing.
• Assign expenses to the appropriate general ledger categories while following established accounting guidelines.
• Organize and update vendor records, including required tax forms, insurance documents, and supporting account details.
• Maintain payable schedules and record needed adjustments to keep financial information current and accurate.
• Track sales tax exemption documentation and preserve complete 1099 records for reporting purposes.
• Prepare payment batches and checks within required deadlines to support consistent vendor disbursements.
• Apply incoming customer payments to the correct accounts receivable records and resolve outstanding balances as needed.
• Respond to questions from vendors and customers by researching account activity and providing clear, timely follow-up.
• Assist with additional clerical and accounting-related duties as business needs require.• Prior experience supporting accounts payable, accounts receivable, or general accounting functions is preferred.
• High school diploma required; additional education in accounting, finance, or a related field is a plus.
• Solid numerical skills and a practical understanding of basic accounting principles.
• Proficiency with Microsoft Office applications, especially Excel and other common office tools.
• Experience with accounting or enterprise resource planning systems is preferred.
• Strong written and verbal communication skills with the ability to interact professionally with vendors and internal teams.
• Ability to comply with applicable laws and company policies regarding candidate screening requirements.
• Hands-on experience with invoice processing, invoice coding, check runs, and other AP-related tasks is highly valued.