Temporary Front Office Assistant & Receptionist

Job Description

Job Description

Temporary Front Office Assistant & Receptionist

Title: Front Office Assistant & Receptionist

Reports to: Head of School

Status: Non-exempt, Full-time, TEMPORARY UNTIL 12/18/2026

Pay Rate: $23-$26 per hour

We are looking for a friendly, organized, and dependable Front Office Assistant & Receptionist to join our school community until December 18, 2026. As the first point of contact for students, families, staff, and visitors, this person plays an important role in creating a welcoming and supportive environment.

The ideal candidate enjoys working with people, is comfortable managing multiple priorities, and brings a positive, solutions-oriented approach to their work. This is a great opportunity for someone who enjoys being part of a school community and helping keep daily operations running smoothly.

Responsibilities

• Welcome students, families, and visitors while helping maintain a friendly, professional, and secure front office.
• Answer phones, respond to inquiries, manage visitor check-ins, and support communication throughout the school.
• Track daily student attendance, communicate with families, and assist with maintaining accurate and confidential student records.
• Provide administrative support to faculty and staff, including daily mail, copying, filing, purchasing, and coordinating supplies.
• Support school programs, events, and other daily logistics as needed.
• Provide backup support to the School Nurse when she is out of the office.
• Help maintain an organized and welcoming main office while collaborating with colleagues on schoolwide projects and activities.

Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• At least one year of administrative, office, or customer service experience is preferred.
• Excellent communication and interpersonal skills, with a warm and professional approach.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Comfort with office technology and digital systems; experience with Blackbaud or similar student information systems is a plus, but a willingness to learn is equally valued.
• Ability to exercise good judgment, maintain confidentiality, and work independently.
• A flexible, proactive, and collaborative mindset with a willingness to pitch in wherever needed.

Compensation & Benefits

Salary range: $23-$26 per hour

This position is not eligible for benefits other than those required by the state of California.

Why Join Us?

Our front office is at the heart of our school community. We value people who enjoy building relationships, supporting others, and contributing to a positive school experience for students, families, and colleagues. If you are someone who takes pride in being helpful, organized, and welcoming, we would love to hear from you!

ADA Requirements:

Marin Primary & Middle School is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodations when necessary.

For the purposes of the ADA, the "Primary Responsibilities" listed are essential job functions

• Work is normally performed in a typical interior/classroom work environment, with typical classroom noise and other disruptions
• Both sitting and standing are required during a regular work day
• Normal vision and hearing abilities are required to interact with students, parents, faculty, and staff, and with school equipment
• Ability to occasionally lift up to 50 lbs
• Ability to work at desk and computer screen for extended periods of time
• Ability to turn, bend and reach
• Ability to move oneself around the campus
• Ability to drive to other locations for meetings, conferences, etc.
• Position requires adaptability, analyzing, assessing, calculating, decision making, dependability, good judgment, reading, memorizing, social skills, speaking, multitasking, and writing

To apply please submit your cover letter, resume, and a list of all previous school or educational institution employers, including city and state, in accordance with CA SB 848

MP&MS is an equal opportunity employer. All individuals have an equal opportunity for employment based on qualifications and merit, regardless of religion, race, sex, marital status, pregnancy, childbirth or related medical conditions, age, color, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, military service status, or any other factor prohibited by state or federal law. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, and other conditions of employment. MP&MS also makes reasonable accommodations for employees with disabilities and for employees who request an accommodation for pregnancy, childbirth, or related medical conditions.

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