Paymaster

Payroll Analyst / Paymaster

Omni Hotels and Resorts creates genuine, authentic guest experiences at over 50 distinctive luxury hotels and resorts in leading business gateways and leisure destinations across North America. Omni Hotels is known for its exemplary culture, authenticity to the markets in which we operate, innovation and exceptional service. Our commitment to career development has created tenure and loyalty that enables us to perpetuate our family atmosphere.

Omni Hotels & Resorts is seeking an experienced Payroll Analyst / Paymaster to join our Dallas-based Shared Services team. The ideal candidate will have advanced payroll experience managing high-volume, multi-state payroll processing in Dayforce. This role will initially serve as the dedicated payroll partner for an assigned hotel property, learning its operations and independently managing payroll from start to finish. Responsibilities include collecting and validating payroll data, processing payroll, auditing results, resolving discrepancies, completing reconciliations, and supporting post-payroll activities. Some travel may be required to gain firsthand knowledge of property operations, build strong working relationships, and establish an effective end-to-end payroll process. Once the process is mastered, the Payroll Analyst / Paymaster will help standardize and expand the approach to additional hotel properties.

Key Responsibilities:

• Serve as the dedicated end-to-end payroll owner for an assigned hotel property, developing a thorough understanding of its operations, payroll practices, stakeholders, and unique requirements.
• Travel to assigned hotel properties as needed to learn property-level processes, partner directly with Finance teams and key supervisors, and support a successful transition to Shared Services.
• Document, standardize, and refine the end-to-end payroll process for the assigned property, then help implement the proven approach across additional hotel locations.
• Independently manage and execute assigned payrolls from start to finish, including data collection, time and attendance validation, payroll processing, auditing, discrepancy resolution, final submission, reconciliation, and post-payroll activities.
• Proactively collaborate with hotel property Finance teams, key supervisors, and other stakeholders to collect all required payroll data and ensure complete, accurate, and timely submissions.
• Monitor payroll deadlines and follow up with property teams to resolve missing, incomplete, or inaccurate information before payroll processing cutoffs.
• Process payroll for multiple properties, including regular wages, tips, additional pay, benefits, garnishments, supplemental runs, off-cycle payments, and final pay.
• Review and validate time and attendance data in Dayforce WFM before payroll submission, ensuring alignment with established pay policies and applicable wage and hour requirements.
• Perform detailed pre-payroll and post-payroll audits to identify errors, inconsistencies, compliance risks, and opportunities for process improvement.
• Research, analyze, and resolve payroll discrepancies; identify trends, determine root causes, and recommend corrective actions.
• Review payroll results and obtain required approvals before final payroll submission.
• Enter and maintain confidential garnishment orders and supporting documentation in Dayforce.
• Enforce Omni payroll standards and promote consistent payroll procedures across properties.
• Maintain compliance with federal, state, and local payroll regulations and wage and hour laws.
• Generate, validate, and reconcile payroll reports within Dayforce and coordinate necessary corrections with the appropriate stakeholders.
• Perform payroll reconciliations of hours, earnings, deductions, taxes, and net pay between Dayforce Time and Attendance and Dayforce Payroll.
• Reconcile additional pay calculations to the general ledger and supporting source documents.
• Assist with the reconciliation of payroll-related balance sheet accounts to ensure discrepancies are identified and resolved promptly.
• Provide payroll guidance, training, and best-practice recommendations to property teams and Shared Services partners.
• Maintain clear documentation and audit support for each payroll cycle.
• Support internal and external audit requests and contribute to continuous improvement initiatives across Shared Services.
• Monitor and support W-2 processing and year-end payroll validation activities in Dayforce.
• Review and monitor 7(i) exemptions to ensure appropriate use and compliance.
• Review, reconcile, and validate IRS Form 8027 data for properties reporting allocated tips.
• Perform additional payroll duties and system-related responsibilities as assigned by management.

Qualifications:

• Three to five years of multi-state payroll experience in a corporate or hospitality environment.
• Experience processing payroll in Dayforce is highly preferred.
• Hospitality payroll experience, including union and non-union environments, is strongly preferred.
• Demonstrated expertise in payroll auditing, reconciliations, discrepancy resolution, and financial controls.
• Strong analytical, critical-thinking, and problem-solving skills, with the ability to evaluate downstream payroll and financial impacts.
• Ability to interpret payroll data, identify trends, determine root causes, and recommend effective best practices.
• Demonstrated proficiency in Dayforce reporting, payroll auditing, and general awareness of pay policy configuration.
• Microsoft Excel skills, including experience working with large data sets, formulas, lookups, pivot tables, and reconciliations.
• Knowledge of Dayforce, Symphony, Opera, ResortSuite, and Oracle is preferred.
• Excellent verbal and written communication skills.
• High attention to detail and the ability to manage multiple priorities and deadlines in a fast-paced environment.
• Ability and willingness to travel to hotel properties as needed to learn operations and support payroll process transitions.
• FPC or CPP certification preferred but not required.
• Bachelor's degree preferred.