Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a construction-focused organization in Wood Dale, Illinois in a contract-to-permanent capacity. This position plays a key role in managing high-volume payables activity, supporting accurate financial operations, and maintaining smooth coordination across accounting processes. The ideal candidate is comfortable working across multiple business systems, brings strong attention to detail, and can thrive in a small office environment with broad operational responsibility.

Responsibilities:
• Manage the full accounts payable cycle, including invoice review, account coding, payment processing, and record maintenance.
• Process a high volume of vendor invoices and payments with accuracy, ensuring deadlines and internal controls are consistently met.
• Prepare and execute check runs and ACH transactions while maintaining complete and organized payment documentation.
• Reconcile vendor statements, resolve discrepancies, and support general ledger accuracy through timely follow-up and investigation.
• Handle billing scenarios that involve multiple payment allocations across jobs or purchase orders, including more complex split-payment arrangements.
• Support progress billing activities and coordinate payment-related details tied to ongoing construction projects.
• Work within Business Central, CRM platforms, and other internal systems to maintain reliable financial data and efficient workflow execution.
• Partner with internal stakeholders to keep payables operations organized and responsive within a small, collaborative office setting.• Demonstrated experience in accounts payable with responsibility for invoice coding, payment processing, and reconciliation activities.
• Strong working knowledge of account coding, general ledger support, and full-cycle payable procedures.
• Experience processing payments through checks and ACH in a fast-paced, high-volume environment.
• Ability to work effectively across multiple systems, including accounting platforms and related business applications.
• High level of accuracy, organization, and analytical thinking when managing detailed financial transactions.
• Experience with Concur Expense or comparable expense management tools is preferred.
• Background in the construction industry is a plus, particularly in environments involving project-based billing complexity.