Administrative Assistant - Field Service

Overview & Responsibilities

Summary:

The Administrative Assistant - Field Service provides high-level administrative and organizational support to the Field Service Director and staff, ensuring smooth daily operations in a fast-paced, dynamic environment. This role requires exceptional organizational skills, discretion with sensitive information, and the ability to manage multiple priorities with minimal supervision.

This position is based in Houston, TX. and will work remotely but may be required to occasionally come into the Houston Service Center as needed.

Key Responsibilities:

• Serve as the primary administrative support for the Field Service Director and team, managing schedules, correspondence, reports, and presentations.
  
• Coordinate with payroll to ensure accurate and timely payment for union employees.
  
• Prepare PowerPoint presentations, manpower load charts, and departmental reports.
  
• Maintain KPI records, including attendance, vacation, training, and scorecards.
  
• Oversee union labor rate updates and maintain contract employee rate/hour records.
  
• Arrange domestic and international travel, including visa applications and accommodations.
  
• Organize meetings, events, and customer dinners.
  
• Maintain confidentiality with sensitive personnel and business documents.
  
• Liaise between departments to facilitate smooth communication and workflow.
  

Core Competencies:

• Discretion and professionalism.
  
• High degree of independence and resourcefulness.
  
• Effective time management and adaptability.
  
• Strong interpersonal and problem-solving abilities.
  

Qualifications:

• Education: High school diploma required; Associate degree preferred.
  
• Experience: Minimum of 7 years of administrative / secretarial experience in a professional office environment.
  
• Skills:
  
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Lotus Notes; familiarity with Oracle, and Adobe Acrobat.
    
  • Strong organizational, prioritization, and communication skills.
    
  • Ability to work independently, handle confidential information, and adapt to changing priorities.
    
  • Basic knowledge of Elliott equipment is preferred.
    

Equal Employment Opportunity

Ebara Elliott Energy is an equal employment opportunity/affirmative action employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, genetic information, disability, veteran status, or any other characteristic protected by the federal, state or local laws of the United States. Applicants and employees are protected under U.S. federal law from discrimination. To learn more, click here.

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No agency submissions please. NOTE: Resumes submitted to any Ebara Elliott Energy employee without a current, signed and valid contract in place with the Ebara Elliott Energy recruiting team will become the property of Ebara Elliott Energy and no search fees will be paid.