Facilities Supervisor

Facility Operations SupervisorUnder general direction of the Director of Facility Operations, supervises and coordinates activities of assigned custodial, grounds, and maintenance staff engaged in keeping buildings and physical structures in clean, safe, and orderly condition. They provide supervision and direction, and perform inspections of custodial services, grounds, maintenance repairs, and preventative maintenance of all District buildings in their assigned area. They respond to client requests, complaints, and concerns, and coordinate assigned administrative and supervisory projects and activities. They recruit, interview, provide orientation, and provide training for new hires.Essential Functions:Establishes and maintains an effective system of communication within the organizationEstablishes and maintains effective working relationships with diverse groups and individualsAssists in department administration, such as, developing procedures, researching special projects, creating and maintaining a variety of reports, serving on a variety of committees, and performing a variety of ongoing projectsCoordinates capital projects and activities from initiation to completionEnsures project goals and service needs are metProvides liaison with District staff, the public, and governmental agencies, as neededActs as a consultant to District building staff regarding facility operations, functions, and activitiesInspects District facilities and grounds in assigned territory to ensure District standards of cleaning, maintenance and personal behavior of staff are upheldWorks with staff to improve deficiencies; documents all maintenance deficiencies and coordinates scheduling of repairsRoutinely discusses with assigned staff the condition of assigned buildingsSupervises the activities of facility operations staff working multiple shifts in assigned buildings and facilities; ensures adherence to work schedulesTrains staff to ensure proper health and sanitation techniques are followedProvides guidance and assistance to employees in resolving problemsDevelops staff training for regular and on call employees as requiredConducts performance appraisals of lead Custodial, Maintenance, Grounds, support services, and operations specialist personnel and develops measurable performance goals and objectivesRe-commends performance appraisals for other Facility Operations personnel, hiring, staff placement and retention, transfers and disciplinary actionInvestigates and/or tests new supplies, equipment and toolsPrepares reports on test resultsEstablishes and maintains files of catalogs, price lists, technical data, and test results of Facilities materials and equipmentEnsures adequate levels of facilities equipment and supplies at buildings by reviewing purchases and requisitions, and maintaining a building equipment database.Prepares progress reports for principals and building managers, as necessaryReviews and inspects repairs made by custodians, grounds, and maintenance staffReviews and updates scheduling of preventive maintenance for assigned buildings, tracks project completion and projected costs, and assists management in developing budget projectionsAssists in the preparation of daily work schedules and time estimates for mechanical and other special custodial and maintenance services and estimates staffing requirements for substitutes for evening and weekend use of buildings and emergenciesResponds to requests or emergencies involving use of assigned buildings on evenings and weekendsServes as backup to Management during absences or when unavailable.Performs related duties consistent with the scope and intent of the position as requested.District Wide Core Competencies:Collaboration: Develops cooperation and teamwork while participating in a group, working toward solutions which generally benefit all involved parties.Getting Results (Action Oriented): Performs work with energy and drive; values planning, but will take quick, decisive action when an opportunity presents itself.Decision Quality & Problem Solving: Uses analysis, wisdom, experience and logical methods to make good decisions and solve difficult problems with effective solutions; appropriately incorporates multiple inputs to establish shared ownership and effective action.Integrity: Is widely trusted; is seen as a direct, truthful individual; presents truthful information in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.Accountability: Holds self and others accountable for measurable high-quality, timely and cost-effective results; determines objectives, sets priorities and delegates work; accepts responsibility for mistakes; complies with established control systems and rules.Relevant Competencies:Customer Focus: Commits to meeting the expectations and requirements of internal and external stakeholders; acts with stakeholders in mind; values importance of providing high-qualityManaging and Measuring Work: Clearly assigns responsibility for tasks and decisions; sets clear objectives and measures; monitors process, progress, and results; designs feedback loops into work.Planning: Accurately determines the length and difficulty of tasks and projects; sets clear, realistic and measurable goals; sets priorities and time parameters to accomplish tasks and projects; anticipates roadblocks and develops contingencies to redirect tasks so momentum is not lost.Motivating Others: Creates a climate in which people want to do their best; can assess each person's strengths and use them to get the best out of him or her; promotes confidence and optimistic attitudes; is someone people like working for and with.Knowledge, Skills and Abilities:Custodial, grounds, and maintenance practices and proceduresPrinciples and practices of supervision, training, motivation, and counselingPrinciples, practices, and techniques of project management, including budgeting and evaluationRegulations regarding boiler operation and maintenanceProficient with Microsoft Office productsOral and written communicationsData analysisAnalyze data and problems to recommend effective solutionsMulti-task, oversee multiple activities and projects simultaneouslyEstablish and maintain effective working relationships with District staff, Labor partners, and administratorsMotivate others and stimulate team and group processes, and work proceduresTypical Qualifications:EXPERIENCE/EDUCATION: Six (6) years of work experience in custodial services, building operations and maintenance or closely related field, including a minimum of two (2) years as a lead; Bachelor's degree in business administration, public administration, or related field; additional experience can substitute for the Bachelor's degree on a year-for-year basis; or an equivalent combination of education and experience. Any equivalent combination of education, experience and training that provides the relevant knowledge, skills and abilities to perform the work will be considered. DESIRED CERTIFICATION & LICENSES: Valid Washington State driver's license and access to personal vehicle; City of Seattle Fourth Grade Stationary Steam Boiler License within six (6) months of hire. CLEARANCES: Criminal Justice fingerprint and background check