Clerical/Admin - Administrative Assistant

Admin Records School Finance Payroll I Job Code: 81245 Job Family/Function: 50 - Finance and Audit\Accounting FLSA: Non-Exempt Grade Ladder: MNPS Support Hourly Pay Grade: MNPS.SCH008-H Duration (days/year): 260 Locations(s): School-Based We Are Team MNPS Metro Schools is one of the largest and most diverse school districts in the United States. Our teachers and staff educate more than 80,000 students in Metro Nashville-Davidson County, preparing them to excel in higher education, work, and life. Our district implements some of the most innovative reform strategies in the nation. We seek to partner with highly effective, engaging teachers, teacher leaders and support staff with a passion for urban education and a go-getter spirit as we strive to become the highest-performing urban district in the nation. Whether you are a teacher, an administrator, or a potential support staff employee, if you want to make a difference, we want to hear from you. Job Summary Financial record duties: Routinely calculates, reviews, creates, posts, & verifies financial transactions & reports in appropriate accounting software & proper account(s) to ensure accuracy as required for the function & operation of the school. Reviews financial transactions & any other school financial documents to ensure compliance with the Tennessee Internal School Uniform Accounting Policy manual (TISUAPM) and MNPS policies & procedures to safeguard public funds. Knowledgeable of the TISUAPM and MNPS policies & procedures as well as informing all school staff and Principal of these policies & procedures at all times. Communicates effectively & works closely with other MNPS departments. Payroll duties: Compiles and records employee time, attendance, and payroll data for school based employees and substitutes. Computes employees' time worked, production, and stipends for bi-weekly payroll. Compiles and submits substitute attendances', appraisals, and utilizes Smartfind in lieu of substitute forms and documentation. What you will do Reviews, records, summarizes, posts and verifies numerical and financial data to compile and keep financial records accurate, using accounting software, reports, journals and ledgers. The school secretary clerk or principal designee will record monies depending upon various circumstances. (i.e. no other personnel to complete the collection log). The school secretary clerk or principal designee in the absence of the bookkeeper, receives and verifies all monies, and secures them in a safe or vault until the funds can be turned over to the bookkeeper to verify, receipt, and make deposit of all cash and checks in accordance with the TISUAPM & MNPS policy. Bookkeeper prepares school purchase orders for all School Fund expenditures as properly authorized by Principal. Verifies accounts on computer spreadsheets and software to ensure fund availability to make school purchases. Pays invoices timely within 30 days. Prepares student activity fund monthly bank reconciliation using specialized accounting software. Provides accurate financial information and explanations for internal & external auditors for the purpose of the annual individual school audit and district audit. Compiles statistical and financial documentation for such matters as cash receipts, expenditures, and accounts payable and receivable. Complies with federal, state and company policies, procedures and regulations. Codes documents according to company procedures. Reconciles, notes and/or reports discrepancies found in records. Reviews time sheets, work charts, wage computations, and other information to detect and reconcile payroll discrepancies. Verifies attendance, hours worked, and pay adjustments, and post information onto designated records. Computes and compiles employee time, production, and payroll data from time sheets and other records. Records employee information, such as exemptions, transfers, and resignations, to maintain and update payroll records. Keeps track of leave time, such as vacation, personal, comp-time, and sick leave, for employees. All other duties as assigned. Education Qualifications Associate's Degree in Business, Accounting, or Finance Required Experience Qualifications 1-3 years of previous financial work-related skill, knowledge, or experiences Required Skills and Abilities Payroll software, Accounting, Bookkeeping, Microsoft Office Suite (especially Excel) Equivalency One year of relevant experience may be substituted for each year of required education. For example, if a position requires a bachelor's degree and you have no college credits, you may substitute four years of relevant experience for the bachelor's degree. Starting At: $22.43 Salaries are determined by factors relevant to the position which may include education, experience, and other qualifications. Final compensation decisions are made at the discretion of MNPS in alignment with organizational policies and procedures. The stated salary range for certificated teaching positions is calculated based on 201 days and should be viewed as a reference. All provided salary ranges serve as a general guideline. More information on salaries and pay tables can be found here. Metropolitan Nashville Public Schools is an equal opportunity employer committed to promoting diversity, inclusion, and equal opportunities for all individuals. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, gender identity or expression, marital status, veteran status, sexual orientation or any other characteristic protected by law. Metropolitan Nashville Public Schools is dedicated to creating an inclusive work environment that reflects the diversity of our global community. We strive to treat all employees and applicants with respect and fairness, and we make employment decisions based on merit, qualifications, and business needs. The American Disabilities Act (ADA) requires MNPS to provide adequate accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. #J-18808-Ljbffr