Office Administrator

Out of an abundance of caution and until further notice, effective Mon 3/16/20, Preferred Sales, Inc. (PSI) has suspended all sales travel and face-to-face meetings with customers or suppliers. PSI, with a business-as-usual mindset, will be supporting it's sales staff now working-from-home and follow guidance from Federal and State officials as new information becomes available.   The Sales Associate and Office Admin remain urgent so your consideration is appreciated.

Office Administrator

Preferred Sales, Inc. (PSI) , located in Hermitage, PA, is a nationally-recognized leader in the sale of HVAC and Plumbing solutions to Commercial, Residential and Wholesale accounts in a 4-state region. PSI is searching for an Office Administrator whose responsibilities will include, but not be limited to, maintaining records for all transactions, preparing monthly, quarterly and annual financial reports and processing reimbursements.

Ultimately, you'll assist and fill-in for the current Office Manager who manages and allocates capital resources for Senior Management; however, on occasion and over time, you may be required to assist in other parts of the Company like Human Resources or Facilities. For the right individual who can rise to this challenge, the opportunities to advance with a growing company that treats employees like family are here! If you have a background in and knowledge of accounting or bookkeeping activities, we’d like to hear from you!

Responsibilities

• Create and update spreadsheets of transactions
  


• Maintain GL, AR/AP and review and process reimbursements
  


• Prepare budgets for Sales and Senior Management
  


• Report on financial metrics, investments and growth rates
  


• Keep records of invoices and tax payments
  


• Manage Co.’s 3rd-party relations, e.g., Payroll, Insurance, Credit
  


• Identify and address account discrepancies
  


• Report on financial projections, e.g., liquidity and cash flow
  

Requirements

• Five (5) years of experience as an accountant or bookkeeper is required


• Hands-on experience with accounting software, like QuickBooks


• Advanced knowledge of MS Excel, e.g., Spreadsheets, Charts, Functions


• Demonstrated proficiency with bookkeeping procedures, e.g., GL, AP/AR


• Time-management, organization skills and confidentiality are essential


• BSc degree in Accounting, Business or equivalent is strongly preferred