Inventory Control Specialist

Inventory Control Specialist

Hubot, Inc., a contract development and manufacturing organization specializing in liquid and aerosol filling for personal care and pharmaceutical brands, is seeking a skilled Inventory Control Specialist to join our team in South Bend, Indiana. Position Overview The Inventory Control Specialist plays a key role in maintaining an efficient, accurate, and well-organized inventory operation. This individual will support a culture of continuous improvement by helping implement processes that meet evolving business needs. The ideal candidate is highly motivated, communicates clearly, manages time effectively, and thrives in a fast-paced environment with minimal supervision. A strong work ethic, attention to detail, and commitment to teamwork are essential.

Key Responsibilities

• Prepare and stage materials for production two weeks in advance, following FIFO procedures.
• Review inventory 2–4 weeks ahead for all SKUs scheduled for production.
• Verify that Production Orders and Bills of Materials (BOM) align with Purchase Orders.
• Monitor SAP for inventory shortages and component delivery timelines; communicate updates one month in advance of production.
• Create Production Pull Sheets by SKU for forklift operators.
• Develop Standard Operating Procedures (SOPs) as needed.
• Assist with distributing Pick Lists for Finished Goods shipments.
• Receive incoming raw materials, create MRRs, label items in SAP, and route documentation to Warehouse, Accounting, Customer Service, and Quality teams.
• Serve as the Production Inventory Gatekeeper, advising Logistics on component pickups based on the production schedule.
• Maintain accurate inventory and logistic data for daily, weekly, and quarterly reporting, including usage metrics, issue tracking, training records, and work logs.
• Collaborate with suppliers and vendors to improve efficiency, eliminate unnecessary steps, and resolve inventory or logistics challenges.
• Ensure compliance with company standards, documentation requirements, safety protocols, and legal regulations across vendors, carriers, and warehouse personnel.
• Notify the Quality Department promptly when raw materials arrive for sampling.
• Conduct regular component audits for Production.
• Provide comprehensive logistical support daily for both inbound and outbound shipments, including verifying safety procedures and overseeing quality assurance.
• Support physical inventory audits alongside Warehouse, Production, Customer Service, and leadership teams.
• Operate both stand up and sit-down forklifts.
• Perform additional duties as assigned.
• Must be able to sit for extended periods while using a computer, lift up to 40 lbs, and move throughout the warehouse to access materials at various heights.

Education & Experience

• High school diploma or equivalent required.
• Minimum 1+ year experience with a computerized inventory system.
• Experience with SAP, Microsoft Excel, Word, Outlook, and strong keyboard skills preferred.
• Stand up and sit-down forklift certification preferred.

Benefits Competitive Salary/ Pay & Packages, Vacations, Insurance, 401K, Life Insurance, Disability (Long term/ Short term) and Continuous Training. Hubot, Inc. also recognizes the importance of continuing education and offers Education Assistance to our employees to encourage continued personal development and growth.