Administrative Assistant-Campus Operations

Why You Should Work With Us:

Arizona College of Nursing is a rapidly growing nursing school that transforms peoples lives by preparing them for careers in nursing and improving communities through the care its graduates provide. As a leading nurse educator Arizona College of Nursing offers students the opportunity to earn a bachelors in nursing in 3 years or less with qualified transfer credits. Our quality nursing curriculum prepares students for an in-demand career to help communities overcome the chronic well-known and increasing nursing shortage. Through the execution of a targeted growth strategy the college plans to meet the growing demand for nurses by launching campuses in markets where bachelors prepared nurses are needed.

Putting students first we are dedicated to providing students with an exceptional education in growing healthcare fields; teaching them relevant required skills for today and the future. Our culture is positive supportive and collaborative. As a team we continually embrace our core values:

Passion: We love helping others succeed.
Excellence: We strive to be the best.
Adaptability: We learn in part by trying new ideas.
Accountability: We own our results.
Integrity: We do the right thing.

What Youll Do:

The Administrative Assistant provides high-touch support to the campuss administrators including the Campus President Dean of Nursing (DON) and the Dean of General Education (DOGE).

• Serves as initial point of contact for calls/visitors to the campus.
• Manages and maintains administrators schedules; coordinates appointments meetings sends out meeting notices and maintains the campus calendar and testing calendar.
• Attends curriculum faculty and other meetings as requested and takes meeting minutes.
• Performs general clerical duties such as organizing filing shredding and photocopying documents; maintains office files student files and other appropriate records; orders office and medical supplies and faculty desk copies.
• Maintains confidential files and processes related documents including payroll records; assists in faculty certification procedures; directs work of clerical staff and student workers.
• Proofreads documents analyzes data and prepares correspondence.
• Provides high-level administrative support by conducting research handling information requests and preparing statistical reports expense reports purchase orders memos letters and other documents using Word spreadsheet database or presentation software.
• Prepares and processes Education Affiliation Agreements documentation for clinical facility sites and monitors their currency.
• Completes weekly data entry and compilation of report for student clinical hours.
• Schedules/proctors exams as required.
• Creates and edits campus documents for state regulation student and faculty handbooks expense reports various student letters and financial reports as needed.
• Creates student orientation packets.
• Maintains records of Assessment Technologies Institute (ATI) test results for all cohorts.
• Completes and distributes electronic end-of-semester student evaluations.
• Facilitates special event planning arranges for catering services and makes travel arrangements. Organizes conferences workshops meetings commencements; maintains liaison relationships with other administrators and external organizations of the campus administrators.

Faculty Onboarding

• Prepares and processes onboarding documentation (offer letter change of status) for new full-time and adjunct faculty for General Education and Core Nursing.
• Prepares biweekly time sheets for adjunct faculty sent to Human Resources.
• Monitors all health and safety items to ensure completion and maintenance. Serves as department facilities representative (i.e. badging office space set-up IT scrubs).

All other duties as assigned.

What We Need From You:

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements below are representative of the knowledge skill and/or ability required.

• Degree preferred.
• A minimum of two (2) years administrative level support experience preferably in higher education.
• Strong organizational writing and interpersonal skills.
• Attention to detail.
• Exceptional degree of professionalism and discretion in handling confidential information and highly sensitive matters.
• Exceptional ability to organize prioritize and multi-task in an extremely dynamic environment.
• Effective problem-solving skills and strong desire to help those who have questions and problems.

What We Are Offering You:

• Competitive pay and opportunities for professional development.
• Dynamic organizational culture within a supportive working environment.
• Rest and relaxation with generous PTO and holiday benefits.
• Robust health and welfare benefits package including but not limited to medical dental and vision.
• Preparation for the future with a 401(k) and company match.

For consideration only online applications will be accepted. No phone calls please.

Our schools prohibit discrimination and harassment based on race color creed religion sex gender national origin citizenship ethnicity marital status age disability sexual orientation gender identity and gender expression genetic information veteran status or any other status protected by applicable law to the extent prohibited by law.

What We Are Offering You:

Competitive pay and opportunities for professional development.
Dynamic organizational culture within a supportive working environment.
Rest and relaxation with generous PTO and holiday benefits.
Robust health and welfare benefits package including but not limited to medical dental and vision.
Preparation for the future with a 401(k) and company match.

For consideration only online applications will be accepted. No phone calls please.




Our schools prohibit discrimination and harassment based on race color creed religion sex gender national origin citizenship ethnicity marital status age disability sexual orientation gender identity and gender expression genetic information veteran status or any other status protected by applicable law to the extent prohibited by law.

Required Experience:

Junior IC