Material Expediter

Nalu Federal is a subsidiary company of the Kanaka Foundation – an NHO whose mission is to support Native Hawaiians. You Will Receive a Comprehensive Benefits Package That Includes Health insurance Dental insurance Vision insurance Pet insurance Annual membership to Costco or Sam’s 401K …and much, much more! Minimum Qualifications Contract employee must possess at least a high school diploma or GED and meet the following minimum skills: proficiency in basic computer programs such as Excel, Word, and Microsoft Outlook. Must be able to speak, comprehend, read, and write English. Must be able to obtain and maintain a Tier 1 Security Investigation for access to Government Automated System. Must have 2‑4 years of supply experience with knowledge of supply operations, supply regulations, policies and management techniques required to determine action when established guidelines are not clearly defined. Contractor must obtain and maintain a forklift license to operate government‑owned equipment. Training will be provided by the Government at no cost to the contractor. Contractor must operate and utilize carts, motorized carts, and pallet jacks. Wear protective safety equipment to include steel‑toe shoes, gloves, glasses, disposable footwear, etc., as the work environment dictates. Contractor must obtain and maintain a government driver’s license and show valid driver’s license and proof of insurance in the event of accidents. Drive a truck to transport materials, merchandise, equipment, or personnel between various types of establishments in support of Forward Logistics Operations, including the Courier Service. Contract employee must be trained on hazardous material transportation and Temperature Sensitive Medical Products (TSMP). Refresher training must be completed annually or as recommended by regulations and policies. Duties and Responsibilities Assist government staff in facilitating orders into DMLSS for Class VIII expendable, durable, and non‑expendable medical supplies, pharmaceuticals, and equipment to all WRNMMC departments, satellite clinics, designated units, and activities on the installation and within the assigned geographical support area in accordance with regulatory guidance. Assist in supporting tenant units, activities within the tristate area, and the readiness and mobilization of troops for the Army’s war missions by receiving the customer’s Class VIII materiel requirements, including medical/surgical, pharmaceutical, and equipment for distribution and having requirements approved by the authorized government representative. Assist government staff in requesting and distributing required standard and/or non‑standard medical and/or non‑medical supplies, pharmaceuticals, and equipment. Coordinate with the government representative for specialized procedures and efforts to obtain urgent, critical shortage items in support of potential life‑or‑death emergency requisitions for the customer. Perform a variety of technical support duties as approved by the authorized government representative, including requesting supplies and equipment through the proper ordering systems, completing individual transactions, preparing required documents and packet reviews, providing customer assistance, screening reference files, conducting data searches, and distributing output files. Maintain all DA Form 1687, Notice of Delegation Authority to Receive Supplies, Assumption of Command Orders, Property Book Appointment Orders, and Financial Targets in accordance with the General Fund Enterprise Business System (GFEBS). Maintain copies of orders. Review requisitions for Controlled & Regulated (Q&R) items and verify that the requesting customer has signature card information that is validated and current; duplicate and attach to both the original order and DD1348‑1A/delivery form. Receive, research, and submit orders after government‑authorized representative approval. Follow up on expendable medical and non‑medical supplies for WRNMMC customers. Process urgent and routine orders. Reconcile all customer orders and due‑outs to confirm receipt was performed by an authorized government representative and notify the customer of cancellation. Follow up with customers to resolve supply transaction issues and notify the authorized government representative of any unresolved issues. Coordinate with internal and external customers related to Class VIII expendable and non‑expendable materiel. Review, research, and submit requests after government‑authorized representative approval. Conduct extensive research and cataloging on medical/surgical, pharmaceutical supplies, and equipment using multiple automation systems to ensure use of mandatory sources and compliance with standardization initiatives. Final approval of product will be made by the authorized government representative. Verify that only authorized customers receive controlled substances and precious metals and that all storage requirements are met, notifying the authorized government representative of any issues or discrepancies. Submit New Item Requests (NIR) and New Equipment Requests (NER). NIR and NER will be approved by a government‑authorized representative prior to submission of request. With approval of a government‑authorized representative, submit all DA Form 3953s to Medical Materiel Management Section for items not available through e‑commerce and exceeding the micro‑purchase threshold of $3,500. Submit requisitions to the Item Managers when requesting Medical Chemical Defense Materiel (MCDM) from the United States Army Medical Material Agency (USAMMA) to purchase and release to deploying military units. Coordinate with Quality Control/Quality Assurance (QA/QC) personnel for proper stratification and destruction. Coordinate with a government‑authorized representative for fund approval prior to submitting orders. Notify the representative to coordinate with a Systems Analyst when the Work Breakdown Structure (WBS) has not been linked to the appropriate customer. Notify the authorized government representative when transactions do not properly interface with the designated line of accounting within various automated programs to ensure financial accounting. Generate and distribute database reports using automated systems. Identify all medical supplies and equipment for purchase for review and approval by the authorized government representative. Research may include but is not limited to FEDLOG, DMLSS, LogiCole, UDR, Medical Master Catalog (MMC), the Medical Products Data Base (MEDPDB), WebFLSS, vendor catalogs. Notify the representative if further contact is required with the vendor to determine product availability and status. Implement pre‑determined levels and reorder points in the point‑of‑use system and storage areas that have been established. Monitor levels in the system of record and identify necessary edits based on the levels established by the authorized government representative. Notify the representative regarding issues related to catalog discrepancies in the Stock Record File and DMLSS. Notify the government‑authorized representative of required follow‑ups on aged dues‑in to ensure orders are valid and processed. Ensure outstanding orders do not exceed 20 days. Notify the representative of orders requiring proof of delivery from the vendor as needed. As determined by the authorized representative, notify the customer that an item was received but not processed and request a cancellation. Contact the customer for acknowledgment of overdue stock and guidance. Assist in the management of the stockroom in the application of automated supply systems, including handheld terminals and the point‑of‑use inventory system. Survey assigned areas daily to inspect, identify, and document environmental and HAZCOM/HAZMAT program deficiencies. Report all deficiencies to the authorized representative for corrective action. Remove all expired shelf‑life supplies, separate serviceable and unserviceable supplies, and prepare turn‑in documents for all serviceable excess, unserviceable equipment, and expired shelf‑life supplies in accordance with local Standard Operating Procedures. Obtain approval from the authorized representative prior to disposition. Transport, secure, and deliver/exchange medical gas in accordance with government and DOT regulations. Verify that oxygen cylinders are certified before delivery and that DDForm1199 is properly annotated and stored in approved racks. Coordinate and deliver supplies to internal and external customers as mission dictates. Deliver emergency orders immediately upon receipt. Receive and sort material in assigned locations by customer; review paperwork (DD1348‑1A or delivery list) to match material received by NSN or Item ID, ensure quantity and condition are correct, and report discrepancies. Assist with functions within the Warehouse Operations Section as required, including pulling, inventorying, MASCAL, crash carts, and Assemblage Management (AM) sets. Obtain and maintain government licence for both vehicle and material‑handling equipment. Load government vehicles following regulations. Provide pick‑up and delivery support using a government vehicle. Utilize Personal Protective Equipment (PPE) to include steel‑toe safety shoes, gloves, glasses, scrubs, disposable footwear, etc., while using Materiel Handling Equipment (MHE). Notify the contractor supervisor for issuance and replacement of these items. Ensure all external shipping containers are removed from designated supply areas and that boxes containing medical supplies are off the floor and placed on appropriate shelving. Wipe down or dust shelves within POU cabinets and flex‑track storage shelves with approved cleaning supplies; clean monthly in accordance with regulations. Notify the authorized representative if a vendor lacks a displayed Vendor Credentialing Badge. Attend all mandatory government‑unique training. Reschedule missed training if due to scheduled sick or annual leave. Submit all automated DMHRSi manpower hour submissions on schedule to reflect actual hours worked while employed. Complete submission by COB on the second Wednesday of each government pay period. Transport laboratory specimens, medical supplies, equipment, pharmaceuticals, controlled substances, temperature‑sensitive material, medical records/reports, and hazardous material to outlying clinics and agencies via courier service. Ensure proper packaging, compliant carriers, and Biohazard labeling as required. Ensure tanks are properly stored in wards, clinics, and MEDGAS storeroom. Verify all accessories for MEDGAS operations are on hand and secured. Check manifolds daily to ensure steady usage and address problems. Create and manage budget reports for medical gas companies. Ensure contracts are accepted at delivery time. Monitor 18CO₂ cylinders for the basement laboratory and STEM cell clinic. Take daily readings and exchange liquid Dewar cylinders (CO₂, nitrogen, nitrous oxide). Analyze all medical gas drop‑offs and deliveries for inaccuracies, trends, or differences. Ensure storage adheres to all current regulatory compliance guidelines, safety regulations, supply bulletins, policy letters, and standards from MEDCOM, Joint Task Force, and the Joint Commission on Accreditation of Healthcare Organizations. Meet CLRT/JC requirements of quality assurance, testing, and storage of medical gases based on standards written in the Oxygen Quality Assurance Program (OQAP). Protect cylinders from dampness, excessive heat, and limit temperature to 125 °F. Install valve protector caps on stationary or transported cylinders. Maintain and update all MSDS sheets and binder for all medical gases stored in the MEDGAS cage. Maintain hospital staff and linen storage area records of receipt and issue of all linen supplies. Ensure records of linen sent to and returned from laundry are signed upon receipt. Submit descriptive listings of all items to supervisor. Report linen shortages and losses. Maintain accurate linen counts, determine salvaging, and restock scrubs daily. Empty soiled linen from scrubEx machines and identified soiled utility spaces. Nalu Federal is an Equal Opportunity Employer, and all qualified candidates will receive consideration for employment without regard to race, color, religion, national origin, marital status, sex (including pregnancy), gender identity or expression, age, disability, veteran status, sexual orientation, genetic information (family medical history), or any other status protected by federal, state or local laws. EEO/AA employer/Vet/Disabled. #J-18808-Ljbffr