Senior Administrative Assistant - English Spanish Required

Job Description

Job Description

Job description:

Job Summary

We are seeking a highly organized and proactive Senior Administrative Assistant to join our dynamic team. This pivotal role involves providing comprehensive administrative support to ensure the smooth operation of office functions, facilitating effective communication, and maintaining efficient workflow across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a commitment to delivering outstanding customer service. This position offers an excellent opportunity for a dedicated professional to contribute to a well-structured and productive office environment.

Responsibilities

• Manage front desk operations, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Coordinate calendar management and schedule appointments for multiple team members, ensuring optimal time utilization.
• Prepare, proofread, and format documents using Microsoft Office Suite, including Word processing and spreadsheets.
• Handle data entry tasks accurately within various databases and maintain organized filing systems for easy retrieval.
• Support office management activities such as inventory control, supply ordering, and maintaining office equipment.
• Assist with client communication by providing timely responses via phone or email, ensuring high-quality customer support.
• Utilize basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Perform clerical duties including photocopying, scanning, and maintaining detailed records of correspondence preparation of samples and marketing material to be shipped to customers.
• Facilitate internal communication by preparing memos, reports, and presentations as needed.
• Contribute to team productivity through effective time management and prioritization of tasks.

Requirements

• Minimum of three years’ experience in office administration or clerical roles within a professional environment.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook) and familiarity with productivity software.
• Strong computer literacy with the ability to learn new software tools quickly.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Exceptional organizational skills with keen attention to detail and accuracy in data entry.
• Excellent verbal and written communication skills; bilingual abilities are a plus.
• Demonstrated ability to manage multiple priorities efficiently in a fast-paced setting.
• Proven customer service skills with professionalism at the front desk and during client interactions.
• Familiarity with multi-line phone systems and phone etiquette standards.
• Strong organizational skills with experience in calendar management and scheduling.
• Personal assistant experience or previous office management roles are advantageous.

This position is designed for motivated professionals eager to support a thriving organization through effective administrative practices. We welcome candidates committed to excellence in office management and dedicated to fostering a positive workplace environment.

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

\nCompany Description

Decoral System USA Corporation is a global leader in the decorative powder coating field with over 40 years’ experience and 80 production plants installed in the USA. Our company is experiencing a high level of growth and we are looking to expand our team of dynamic employees.

Company Description

Decoral System USA Corporation is a global leader in the decorative powder coating field with over 40 years’ experience and 80 production plants installed in the USA. Our company is experiencing a high level of growth and we are looking to expand our team of dynamic employees.