Bookkeeper/Administrative Assistant

Base Pay $25.22 - $34.05 / Hour Job Category Tribal Administration Employee Type FT Non-Exempt Required Degree High school Manage Others No Phone View phone number on click.appcast.io Email View email address on click.appcast.io

POSITION SUMMARY

Under the general supervision of the Accounting Supervisor, CFO, or designee, Bookkeeper is responsible for reviewing, reconciling and ensuring accurate, efficient and timely payment of invoices. The Bookkeeper will manage vendor relationships, maintain accurate financial records, and perform other routine accounting functions to support the Finance Department. The ideal candidate will possess strong attention to detail, excellent communication and interpersonal skills, and a solid understanding of accounts payable process. Administrative Assistant support to the Chief Financial Officer and customer service to Tribal Members. Duties include clerical and project-based work.

ESSENTIAL FUNCTIONS

Process and code invoices, ensuring accuracy, compliance and timely payment. Preparing and processing payment batches, including checks, electronic transfers, and other payment methods. Reconcile vendor statements and resolve any discrepancies. Assist with month-end close processes and provide support for audits. Work closely with internal departments and external vendors to resolve any payment issues or discrepancies. Understand expense accounts and cost centers. Understands compliance issues around accounts payable processes (W-9, sales tax, etc.) Reconcile the accounts payable ledger to ensure that all bills and payments are accounted for and properly posted. Match invoices to purchase orders and contracts to ensure accuracy and completeness. Monitor accounts payable aging and follow up on overdue invoices. Review, audit, and process all credit card statements, expense reports, and making payments on credit accounts. Maintain accurate and up-to-date records of all accounts payable transactions. Prepare weekly aging reports. Review Travel expense reports for compliance. Maintain financial and statistical records; Enter financial; record or code information, data, or figures into the financial accounting software and check data for accuracy. Assist in the preparation of statistical and fiscal reports required by state, federal, and local agencies; assist with compilation of budget information including work time records. Handle money transactions such as collecting and disbursing monies and other negotiable items; check, balance and reconcile petty cash and computerized reports; assist with the processing of documents such as cash receipts, bank transfer data entry, invoices, purchase orders, cash payments, and other records regarding cash management. Have ability to access online banking for remote check deposits. Must be able to transport cash deposits to bank. Assist in the preparation of statistical and fiscal reports. Receive and track Clinic third party revenue; Maintain other internal spreadsheets for tracking payment collection. Answer telephone calls to provide, elicit, or verify information or data. Prepare weekly aging reports. Other duties as assigned. Assist the Chief Financial Officer with reports, travel arrangements, and Council/Board Documents. Assist in maintaining Financial Calendar. Assist Tribal Members with document requests and payment inquires and support. Create and modify documents using Microsoft Office. Perform general clerical duties including but not limited to photocopying, faxing, mailings, estimates, and purchase and manual check requests.

MINIMUM QUALIFICATIONS

Associate degree in accounting or related field OR two (2) years of related experience. OR a combination of equivalent education and experience. Knowledge of modern office practices, methods, procedures, and automated systems. Knowledge of general goals and purpose of Shingle Springs Rancheria programs and services. Knowledge of basic financial and statistical record keeping practices and procedures. Ability to enter data and compare and transcribe numbers accurately. Ability to learn and perform a variety of financial and record keeping assignments. Ability to establish and maintain cooperative working relationships with and staff. Must be able to pass a thorough background investigation including driving record, criminal background, employment, and education verifications.

CONFIDENTIALITY

Confidentiality is an absolute requirement for this position and is cause for immediate termination if not followed to the highest standard.

NATIVE PREFERENCE

Preference in hiring is given to either the most qualified applicant or a Native American candidate who meets the minimum qualifications. When two (2) or more Native American candidates have comparable qualifications, the following order of preference shall apply: (1) Members of Shingle Springs Band of Miwok Indians; (2) Spouses or domestic partners (certified through Tribal Court) of members of Shingle Springs Band of Miwok Indians; (3) Parents of children of the Shingle Springs Band of Miwok Indians; (4) All other documented Native Americans; (5) All other applicants in accordance with Title 25, U.S. Code, Section 472 and 473. Applicants claiming Native preference must submit verification of Indian eligibility. #J-18808-Ljbffr Kids for the Future