Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a growing organization in Florida. This contract opportunity with permanent potential is ideal for someone who brings strong administrative judgment, professionalism, and the ability to keep processes organized and on schedule. The position will also contribute to people-related administrative work, including coordinating recruitment activities and supporting onboarding efforts.

Responsibilities:
• Coordinate interviews, schedule meetings, and manage calendars to keep recruitment and office activities running efficiently.
• Prepare and maintain employee and office records with accuracy, organization, and attention to confidentiality.
• Support onboarding for new employees by gathering documentation, arranging orientation logistics, and ensuring required materials are ready.
• Assist with general administrative tasks such as document preparation, correspondence, filing, and data entry using Microsoft Word and other office tools.
• Serve as a point of contact for internal administrative requests and help route questions to the appropriate team members.
• Track recruitment and personnel-related paperwork to help maintain timely and compliant workflows.
• Provide day-to-day office support that helps leadership and staff stay organized, informed, and productive.• At least 10 years of experience supporting HR or administrative functions in an office environment.
• Demonstrated experience assisting with recruiting coordination, interviewing logistics, onboarding, and orientation activities.
• Proficiency in Microsoft Word and comfort with basic office systems and administrative procedures.
• Strong organizational skills with the ability to manage multiple priorities and deadlines effectively.
• Excellent verbal and written communication skills with a thoughtful approach to internal and external interactions.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• High attention to detail and a dependable work style suited to a fast-paced team setting.