Administrative Assistant - Human Resources

Salary: $62,987.00 - $90,760.00 Annually
Location : Municipal Services; 800 N Field Dr, Lake Forest, IL
Job Type: Full Time
Department: Human Resources Department
Opening Date: 05/21/2026


Description
COME FOR THE WORK. STAY FOR THE PEOPLE. MAKE A DIFFERENCE.

Join the City of Lake Forest as its next Administrative Assistant in the Human Resources Department and play a key role on a dynamic and high-performing team. With all members of the Human Resources Department having less than one year of service with Lake Forest, this is an exciting opportunity to build on high-level service standards while innovating and improving every facet of the department. Lake Forest is a full-service community, and this position supports hundreds of employees through benefits administration, wellness initiatives, and employee engagement efforts. This is a phenomenal opportunity for someone who is highly organized, attentive to detail, and unflappable in their support of teammates.
Examples of Duties

• Employee and Applicant Records : Maintain confidentiality and handle employment-related inquiries. Assist with management of employee records and benefits.
• Onboarding/Offboarding : Coordinate pre-employment screening processes, onboarding procedures, as well as post-employment offboarding checklists.
• Risk Management: Serve as City's claims coordinator by administering workers' compensation and liability claims.
• Communications : Maintain the City's intranet. Assemble monthly employee newsletter.
• Committee Involvement : Represent HR Department on various City committees including Employee Activities, Benefits, and Executive Safety.
• Employee Engagement and Wellness : Oversee administration of the City's wellness program. Partner on employee engagement activities.
• Compensation Analysis : Research and update compensation and benefits data relative to comparable communities and private sector businesses.
• Day-to-Day Duties : Schedule and coordinate meetings and appointments. Assist with payroll processing, timekeeping, accounts payable, and purchase orders.
• Other duties as assigned.

Qualifications
High school diploma or equivalent (G.E.D.) with three to five years of office clerical experience, preferably in HR, or equivalent combination of education and experience.

Supplemental Information
Annual Salary : $62,987-$90,760, depending on qualifications
Benefits : health, dental, vision, and life insurance; vacation and sick leave; 13 paid holidays; employee assistance programs; participation in the Illinois Municipal Retirement Fund pension system; additional voluntary retirement contributions.
Hours Worked : Monday-Friday between 8 a.m. and 4:30 p.m.
Recruitment Timeframe : open until filled.
The City of Lake Forest is an equal opportunity employer and does not discriminate based on race, religion, disability, age, ethnicity, national origin, sex, gender, LGBTQ identification, family status, or military status.
City Benefits Include:

• BCBSIL PPO and HMO insurance options, Delta Dental, and VSP Vision Insurance
• 40 hours of vacation time and 48 hours of sick time front-loaded to employees and available for immediate use
• Vacation, Sick, Floating Holidays, Emergency Leave, and Paternity Leave Available
• 457 and RHS accounts through Mission Square
• Pension funded by IMRF
• Education Reimbursement, Employee Assistance Programs, Legal Shield and Norton LifeLock Discounts, Public Service Loan Forgiveness
• $50,000 Guaranteed Life Insurance for employee through Securian, Supplemental available for employee, spouse, and children
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