Town Clerk

Town Clerk

The Town Clerk performs a variety of complex and detailed administrative work requiring knowledge of programs, laws, regulations, fees, permits and procedures. This position also serves as an Administrative Officer of the Town, is the custodian of the Town Seal, serves as Town Recorder and is the Clerk of the Town Council. Works under the general supervision of the Town Manager and is an exempt position under FLSA. Hiring range: $101,483.00 - $128,742.00 plus excellent benefits

Certifies and maintains custody of all ordinances, resolutions and other official Town documents enacted by the Town Council.

Prepares the agenda, packets and records official minutes for Town Council, Metro Districts and Urban Renewal Authority meetings.

Attends all meetings of the Town Council and makes a true and accurate record of all the proceedings, rules and ordinances made and passed by the Town Council.

Provides and maintains a supply of forms for all petitions required to be filed for any purpose as directed by the Town Council and supervises the issuance of all liquor licenses, business licenses, peddler's licenses, and other licenses.

Serves as the custodian of the Town Seal and is empowered to administer oaths and take acknowledgements under the Seal of the Town.

Manages the activities of elections, including absentee voting and coordinated elections with Boulder County; ensures all Fair Campaign Practices forms are completed and filed in a timely manner; administers special elections for the Town.

Serves as custodian of Town records, establishes and maintains a variety of files such as historical records, files for ordinances and resolutions, ordinance and minute books, official deeds and leases, development records and other documents and records.

Serves as Notary Public for the Town.

Maintains motor vehicle records and ensures Town vehicles are registered.

Records and files documents with the County, State, and various agencies.

Assists in processing of Final Plats, Final Plat Site Plans, P.U.D.'s, annexations, rezonings, property vacations and other related land use issues.

Attests to official documents and publishes ordinances and legal notices with an appropriate newspaper per State statutes; assures that all meeting and public hearing notices are posted and published in a timely manner.

Responds to all Colorado Open Records Act requests.

Develops the annual Town Clerk budget and tracks all related expense.

Serves as the administrator and oversees the Town's LaserFiche database software; coordinating archiving of Town Council documents and other items as directed to this database.

Considerable knowledge of Colorado laws, policies, rules, and regulations as they pertain to the Town.

Considerable knowledge of administrative and procedural policies and regulations pertaining to the Town.

Proficient in the use of Microsoft Office, including Word, Outlook and Excel.

Ability to learn new software applications such as CivicPlus and Laserfiche.

Ability to positively interact with the general public, contractors, governmental entities, staff and other professional clientele.

Ability to manage office equipment including phone systems, audio visual system, computer systems, and copiers in a highly structured and multitasked environment.

Thorough knowledge of office methods and procedures including the establishment and maintenance of records systems.

Ability to effectively communicate both verbally and in writing.

Ability to work effectively within deadlines and with frequent interruptions.

Ability to establish and maintain effective working relationships with employees, Town, County and State officials and with the general public.

Knowledge of business English, spelling, and arithmetic. Ability to handle and maintain confidentiality of information.

Special License, Registration or Certification Required:

• Bachelor's degree in business, public administration, or related field and five (5) years of responsible experience in administrative work which has included extensive public contact, four (4) years of experience in local government administration and three (3) years of experience as a municipal clerk or any equivalent combination of education and experience and training that provides evidence that the applicant possesses the necessary qualifications.
• Training with Colorado Association for Municipal Court Administration (CAMCA) is preferred.
• Must be a Certified Municipal Clerk (CMC); Master Municipal Clerk (MMC) preferred.
• Must be a Public Notary or able to obtain within six (6) months.