Administrative Assistant II

Job Description

Administrative Assistant II

Sirius Staffing is seeking an Administrative Assistant II for a 12-month onsite contract opportunity in Beaumont, Texas. This position will provide administrative, clerical, records-management, and operational support to warehouse personnel, Field Storekeepers, drivers, and facility leadership.

Location and Schedule

Location: Beaumont, TX
Schedule: Monday-Friday, 7:00 a.m.-4:00 p.m., with a one-hour lunch
Work Arrangement: 100% onsite
Duration: 12-month contract
Hours: 40 hours per week

The ideal candidate will be highly organized, detail-oriented, and comfortable managing shipping documents, purchase orders, inventory records, work orders, meeting materials, and general office responsibilities within an operations or warehouse environment.

Responsibilities

• File daily purchase orders on the SharePoint site.
• Upload shipping paperwork to SharePoint.
• Organize shipping documents for drivers.
• Maintain records for Field Storekeepers, including inspections, cycle counts, backhaul paperwork, and environmental inspections.
• Confirm material picks and process material movements in Command.
• Enter and maintain data in Microsoft Excel.
• Prepare reports and coordinate meals for monthly safety meetings.
• Record meeting minutes and take detailed notes.
• Order and maintain office supplies.
• Place facility and unit work orders.
• File warehouse and storeroom inspection documentation.
• Maintain warehouse and storeroom cycle-count records.
• Assist with tasks in Maximo.
• Help coordinate employee events, including snacks, meals, games, decorations, and sign-in sheets.
• Order meals, snacks, and beverages during storm-response operations.
• Manage calendars, meetings, and travel arrangements.
• Prepare reports, presentations, correspondence, and other business documents.
• Maintain electronic and physical filing systems.
• Respond to internal and external inquiries.
• Assist with expense reports and basic budgeting activities.
• Provide general administrative support to operations teams and leadership.

Qualifications

• High school diploma or GED required.
• Associate degree preferred.
• At least 2-4 years of administrative, clerical, or office-support experience.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Excel and standard office software.
• Experience maintaining records and electronic filing systems.
• Strong attention to detail and data accuracy.
• Ability to work onsite Monday through Friday from 7:00 a.m.-4:00 p.m.

Preferred Experience

• SharePoint
• Maximo
• Command or another inventory-management system
• Purchase orders and shipping documentation
• Facility or maintenance work orders
• Warehouse, storeroom, logistics, utilities, manufacturing, or industrial operations
• Inventory records, cycle counts, and inspection documentation
• Meeting minutes and safety-meeting preparation

Employment is contingent upon successful completion of a background check, drug screen, education verification, and employment verification.

Sirius Staffing is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by federal, state, or local law.

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Meet Your Recruiter

Bailee Stevens