Hr & Admin Assistant

The HR & Admin Assistant should demonstrate a sound understanding of corporate culture and excellent planning and organizational skills. Ideal candidates should have an eye for talent, excellent branding knowledge, and great interpersonal skills.

Requirements

• Communication skills – written, verbal and presentation
• The ability to engage with personnel at all levels of employment.
• Excellent problem-solving and analytical skills.
• Diploma in human resources, business administration, or a related field
• Sound knowledge of labor laws and HR functions.
• Strong leadership and interpersonal skills.
• Information gathering and monitoring
• Attention to detail and accuracy
• Flexibility, adaptability and a team player
• Computer skills and knowledge of relevant software
• Proficient in microsoft office suites.
• A valid drivers’ license (at least three (3) years driving experience)
• Knowledge of clerical and administrative procedures and systems such as filing and record keeping.
• Ability to speak Spanish and French/ Haitian Creoles will be an asset.

Responsibilities

• Maintain employee records (soft and hard copies)
• Update HR databases (e.g. new hires, separations, vacation and sick leaves)
• Assist in payroll preparation by providing relevant data, like absences, bonus and leaves.
• Prepare paperwork for HR policies and procedures.
• Process employees’ requests and provide relevant information.
• Coordinate HR projects, meetings and training seminars as needed.
• Collaborate with the Manager to post job ads on careers pages and process incoming resumes.
• Manage the company’s billing and address queries accordingly.
• Prepare reports and presentations for internal communications as needed.
• Provide orientations for new employees by sharing onboarding packages and explaining company policies.