Office Manager

Office Manager

Fairfield, NJ Area | Established Manufacturing Company

Position Overview

An established manufacturing company near Fairfield, NJ is seeking an experienced Office Manager to oversee the day-to-day administrative and business operations of the office. This is a hands-on role supporting management while coordinating accounting administration, AP/AR, payroll, customer service, light HR responsibilities, and general office operations.

The ideal candidate is organized, dependable, professional, and comfortable working across multiple functions in a manufacturing environment. Experience with Microsoft Dynamics or another ERP system is important, along with strong Microsoft Office skills. Bilingual English/Spanish is a plus.

Key Responsibilities

• Oversee daily office operations and ensure smooth, efficient workflow across administrative functions.
• Provide administrative support to company management and serve as a central point of coordination for the office.
• Provide oversight and coordination of Accounts Payable and Accounts Receivable activities, including invoicing, payments, collections, and account follow-up.
• Coordinate payroll processing and maintain accurate employee and payroll-related records.
• Support basic Human Resources functions, including employee records, onboarding, benefits administration, policies, and coordination with outside providers.
• Serve as a point of contact for customers, vendors, employees, and visitors, providing professional and responsive customer service.
• Work within Microsoft Dynamics and/or other ERP systems to maintain information, review transactions, and support administrative and accounting processes.
• Assist with purchasing, vendor coordination, office supplies, and general facility/office administration.
• Manage calendars, meetings, appointments, and occasional company events or internal functions.
• Coordinate communications and administrative activities between Sales, Accounting, Operations, and Management.
• Maintain organized files, records, reports, and documentation.
• Identify opportunities to improve administrative processes and help keep the office running efficiently.
• Handle other administrative and operational responsibilities as needed.

Qualifications

• 5+ years of experience in office management, administrative management, or business operations .
• Experience in a manufacturing, distribution, construction, or similar business environment preferred.
• Working knowledge of AP/AR and general accounting processes .
• Experience coordinating payroll and basic HR functions .
• Familiarity with Microsoft Dynamics, ERP systems, or similar business software .
• Strong Microsoft Office skills, particularly Excel and Outlook.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Professional, dependable, and comfortable interacting with employees, customers, vendors, and senior management.
• Ability to work independently while also functioning as a key member of the management team.
• Bilingual English/Spanish is a plus.

Ideal Candidate

The ideal candidate is someone who enjoys being the “go-to” person in the office —someone who can keep administrative operations organized, follow up on accounting and customer-service matters, coordinate with management, and step in wherever needed to keep the business running smoothly.