Financial Accounting Bureau Chief

$44.98 - $71.96 Hourly

$93,552 - $149,683 Annually

This position is a Pay Band C12

Posting Details

This is a Continuous posting and may be used for ongoing recruitment. Applicant lists may be screened more than once.

The New Mexico Department of Health has locations throughout the state and provides healthcare
to all New Mexicans through the Public Health, Epidemiology & Response, Scientific Lab, State
Healthcare Facilities, Developmental Disabilities Support and Health Improvement Divisions. This
position is within the Financial Accounting Bureau of the Administrative Supports Division. The
Financial Accounting Bureau provides support to the other DOH divisions with Cash Management,
Capital Asset Monitoring and other financial controls


Why does the job exist?

Position is responsible for, but not limited to to the following: validation of cash, reviewing, approving and posting of journal entries and operating
transfers, ensuring funds are posted correctly and disbursed accurately, review and analysis of the general ledger to include the balance sheet and
revenue and expenditure accounts, external bank account reconciliations, and the timely submission of the State Treasurer's Office (STO) Cash
Management Division's reports. This position is also responsible for the Department's annual audit and the preparation of the financial statements.
Responsibilities include preparing the financial statements, notes and schedules; ensuring they are prepared to meet the requirements of the New
Mexico State Audit Rules, Generally Accepted Accounting Practices (GAAP). Governmental Auditing Standards (GAS), Governmental Accounting
Standards Board (GASB) and Department of Finance and Administration (DFA) Manual of Model Accounting Practices (MAP). This includes compiling
and ensuring relevant information is entered into the ProSystemFX software for submission to the external auditors for the annual audit. Oversight of
the Audit Journal Entries (AJEs) done in SHARE and ensuring the financial statements balances tie to the balances in SHARE, and tracking and
completing the auditor's requested items as needed and meeting all related deadlines as required


How does it get done?

This position provides supervision of the Financial Accounting Bureau (FAB) within the Administrative Services Division of DOH. The FAB Bureau Chief provides oversight of tasks by ensuring
assignments are done accurately and timely, providing training, technical assistance and guidance. Provides leadership and direction to those supervised by monitoring performance, developing
capabilities, giving feedback and appraising performance in accordance with rules and policy, complying with union requirements as needed.
Oversee the Department's annual audit to include, but not limited to, preparation of the audit journal entries, financial statements, notes and schedules. Coordinating status meetings with the auditors,
ensuring prepared by client (PBC's) items are timely prepared and submitted to the auditors, along with all other requested information Provide audit assistance as needed with responses to findings,
reversion reporting, etc.
Responsible for providing technical assistance and support to the various program areas of the Department to ensure monthly reconciliations are done timely and accurately.
Coordinating and conducting in house training by Financial Accounting Bureaus to DOH Financial Directors and financial support staff for new procedures related to SHARE and best accounting
practices.
Responsible for maintaining DOH fiscal policies and procedures and ensure they are updated as changes occur. This also includes providing written processes and procedures to fiscal staff as
needed.
Ensure all DFA deadlines for closeout of each month and the fiscal year end are met, preparation and/or approval of year end accrual journal entries as needed, approving and overseeing the
timeliness of all documents


Who are the customers?

-All DOH departments
-External Auditors
-State Agen


Ideal Candidate

Ideal Candidate:

- Have experience reviewing financial statement audit reports.
- Have experience in financial accounting.
- Be a licensed Certified Public Accountant (CPA).
- Have the ability to multi-task and complete projects simultaneously.
- Have the ability to successfully work in a team environment.
- Be self-motivated to learn and meet deadlines.
- Have strong communication skills, both oral and written


Minimum Qualification

Bachelor's Degree in in Accounting, Finance, Auditing, or Business Administration and six (6) years directly related work experience in accounting, auditing, budgeting, preparing Comprehensive Annual Financial Reports, and conducting financial audits. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling ten (10) years may substitute for the required education and experience.


Employment Requirements

Must possess and maintain a valid Driver's License.


Working Conditions

Office setting. Sitting for long periods of time viewing computer monitor. Repetitive hand movement. Standing, walking, lifting up to 20 lbs. Use of computer, copier and telephone.


Supplemental Information

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Agency Contact Information: Eve Aufrichtig View phone number on click.appcast.io, Email


For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement.

Bargaining Unit Position

This position is not covered by a collective bargaining agreement.