Administrative Assistant

Job Title

Under the direction of the principal, the school secretary performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, students, and parents, and performs other related duties as assigned.

This position is required to convey the Church's message and to assist in carrying out the Church's mission. This position is required to uphold the standards of the Catholic Church in his/her day-to-day work and personal life. All employees are expected to be persons of integrity and must conduct themselves in an honest and open way, free from deception or corruption and in a manner consistent with the discipline and teachings of the Catholic Church. Employees are expected to follow rules of conduct that will protect the interests and safety of all, including the standards and policies set forth in the Archdiocesan Code of Conduct, Archdiocesan Policies and Guidelines, Parent/Student Handbook and Employee Handbook.

Minimum Qualifications

• High school diploma or equivalent
• Knowledge of and ability to use English correctly and appropriately
• Computer skills
• Ability to communicate
• Valid driver's license

Preferred Qualifications

• Two years' clerical/secretarial experience, including word
• Previous experience in a school setting working with diverse groups of adults and children.
• Ability to perform minimal bookkeeping
• Knowledge of modern office practices and procedures
• Ability to maintain clerical records and prepare simple reports
• Ability to learn and interpret rules, regulations, laws and policies
• Ability to perform required clerical work accuracy and within established deadlines
• Ability to operate a variety of office equipment
• Ability to utilize word processing, database and spreadsheet programs on the computer
• Ability to meet and interact with public and employees with tact, courtesy and professionalism
• Ability to compile information from various sources and type on a variety of equipment
• Ability to exercise independent judgment in the interrelation and application of standard practices and procedures
• Ability to demonstrate positive attitude, team cooperation, and positive work performance for the purpose of maintaining the instructional process and well-being of the school.
• Ability to work independently.

Essential Functions

• Maintains confidentiality regarding school matters, and handles confidential information and documents with complete discretion
• Follows the school's discipline policy for students
• Maintains an orderly and safe work environment free of hazards
• Acts in a professional manner in demeanor and work habits
• Meets and interacts with the public in routine situations which require tact, discretion and professionalism
• Provides a variety of clerical duties involving all but the most complex
• Gives information and interpretations of policies or procedures related to departmental or school
• Establishes, maintains and monitors accurate, neat and efficient electronic and manual filing
• Sorts and classifies incoming mail and other information for efficient disbursement to appropriate personnel
• Prepares letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions and other materials from marginal notes, rough drafts, verbal instructions or dictating
• Compiles information from various sources on a variety of standardized forms
• Assists the principal in the orientation and training of employees or volunteers
• Orders/tallies lunches daily and provides month-end reports
• Gathers and prepares appropriate attendance/accounting records
• Enrolls and discharges students; requests records from prior schools, distributes school records.

Marginal Functions

Other duties as assigned.

Physical Requirements and Demands

Not limited to the following:

• Physical ability to perform the above listed essential functions with or without reasonable accommodation.
• Sitting or standing for long periods of time
• Walking/climbing stairs
• Occasional lifting (up to 20 pounds) of materials for meetings, presentations or other purposes

Work Environment

This job operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel

Travel is required as needed to attend workshops and in-service trainings sponsored by the Archdiocese and others approved by the principal.