Secretary (Office Automation)
Internal Revenue Service
Duties
The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.
- Serves as the liaison between the manager and subordinate staff members and other key officials. Assures understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office.
- Recommends changes in administrative policies. Devises and installs office procedures and practices to be used by secretaries in subordinate offices. Ensures an orderly and efficient flow of work and resolves various problems and situations that affect the flow of work.
- Exercises exclusive control over the manager's calendar, with authority for commitments of time. Screens all calls and visitors, answering most questions and completing most business in an authoritative and accurate manner based on knowledge of the manager's views and an awareness of all matters in which he/she is currently involved.
- Analyzes incoming directives, manual issuances, policy changes, regulatory and procedural changes, etc., for significant potential effect on the manager's objectives as well as for general interests and informal objectives of the manager. Alerts the manager of areas of potential impact and arranges for any necessary follow-up technical review by appropriate segments of the organization.
- Identifies trends that may have a significant effect on, for example, operations, administrative practices, communications, etc. Suggests possible courses of action to take when trends indicate actual or potential problem areas. Recommends functional component or individual best suited to provide follow-up action.
STANDARD POSITION DESCRIPTIONS (SPD): PD92863 Visit the IRS SPD Library to access the position descriptions.
Internal Revenue ServiceVacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Secretary (Office Automation) in Bend, OR vacancy
- ...understanding and clarification of the manager's views on all problems and issues. Serves as office manager for the office and ensures that the practices and procedures used by secretaries in subordinate offices are consistent with those of the manager's office. #...Work at office
Internal Revenue Service
Bend, OR1 day ago $20.88 - $27.14 per hour
...assigned. Education Required: High School Diploma or GED. Preferred: College courses in medical terminology. General/medical office practice experience. Licensure/Certification/Registration Required: N/A Preferred: N/A Experience Required: Previous...Work at officeHourly payFull timeShift workSt. Charles Health System
Bend, OR9 hours ago- ...discuss those qualifications. Position Title: DATA/CURRICULUM SECRETARY II Department Reports To: Site Administrator/Assistant... ...Knowledge, Skills, And Abilities SIS system applications. Modern office practices and procedures. Filing and record keeping systems....Work at officeFull timeSummer workLocal area
Bend-La Pine Schools
Bend, OR10 days ago $55k - $65k
...tours Scheduling, scribing meetings, and managing compliance documentation Coordinating maintenance, housekeeping, mail, snacks, and office supplies Handling shipping logistics and IT coordination Supporting program events Assisting with new employee orientation and...Work at officeFull timeTemporary work- ...outreach, including annual and medically necessary appointments.Assisting in maintaining an organized, clean, and patient-ready front office environment.Performing other duties as needed and as assigned by the Practice Manager, Assistant Practice Manager and/or...Work at officeFull time
AEG Vision
Bend, OR5 days ago $18 per hour
...#MovingTogether hub, and Instagram Visual + Business Operations Supports the store management team by participating in daily office procedures, execution of operations, and store maintenance Collaborates with key partners to effectively execute shipment processing...Work at officeFull timeLocal areaFlexible hoursNight shift- ...Answer phone calls and questions, providing timely, accurate, and quality customer service.Skills & KnowledgeKnowledge of standard office policies and procedures. Strong math skills. Knowledge of standard office machines including copier, fax, shredder, multi-line telephone...Work at officeTemporary work
Mosaic Community Health
Bend, OR5 days ago - Description The Executive Assistant / Board Liaison provides high-level administrative and operational support to the Chief Executive Officer (CEO) and serves as the primary coordinator for Board of Directors governance and operations. This role ensures effective executive...Work at officeFlexible hours
- Praxis Health, through High Lakes Health Care in Bend, Oregon, is seeking a full-time Medical Office Support professional. The ideal candidate will have outstanding customer service skills and the ability to thrive in a busy environment while supporting patients and clinical...Work at officeFull time
$6,000 per month
...duties such as faxing, photocopying, scanning, filing and mailings. Effectively communicates problems, concerns, or issues to the Office Supervisor / Manager appropriately and promptly. Promptly answers the telephone, directs all calls appropriately, takes an...Work at officeDaily paidLocal area- ...transaction policies Monitor scheduling, breaks, staffing levels, and queue management to align labor with business needs Oversee cash office processes including safe counts, till audits, deposits, and reconciliation Ensure front‑end readiness for audits, compliance...Work at officeWeekly payLocal areaFlexible hoursAfternoon shift
- ...to take ownership of meaningful projects, learn, lead, and make an impact from day one. We’re excited to announce an opening for an Office Assistant to join our administrative team in Bend, Oregon. If you’re eager to be part of a respected and dynamic organization that...Work at office
- ...primarily assist under the store Doctor. The general responsibilities of this position are to service all customers who enter the Doctor's office and assist them with the delivery of exam services as well as the purchase of contact lenses. This person is responsible for...Work at officeLocal areaFlexible hours
Eyemart Express
Bend, OR3 days ago - ...effort listed below Occasional travel between sites could be required Working Conditions Work is performed primarily in an office or administrative setting. The position involves prolonged sitting, frequent computer and keyboard use, occasional standing or...Work at officeFull timeSummer work
Bend-La Pine Schools
Bend, OR10 days ago - Agency Revolution offers a comprehensive Marketing Automation System dedicated to the insurance industry. We work with independent insurance... ...... or the world-class ski resort just 25 minutes from the office. Whatever it is, you’ll find a group of happy people doing amazing...Work at officeBase plus commission
$27 - $29 per hour
As the Business Office Manager at Cascades of Bend , you’re responsible for a number of different tasks relating to Human Resources and other departments, including maintaining records, processing accounts receivable/payable and working with Sales and Marketing to ensure...Work at officeFull timeFlexible hoursWeekend work$83.56k - $125.35k
...makes it easy to come to work every day and give 100%.” - Dominic DeCaro, Director - Credit Resource Center & Small Business Banking Office Location: Bend, Oregon - 1203 NE 3rd Street, Suite 110, Bend, OR 97701Washington Trust Bank is looking for a dynamic candidate to...Work at officeFull timeWork experience placementLocal area- ...total holding costs while preserving fill rates.25% - Workflow Automation & Analytics IntegrationSeamlessly integrate advanced analytical... ...video, and in person.Work Environment:3 of 5 business workdays in office (required), 2 of 5 business days work from home (optional).This...Work at officeWork from home
$19 - $21 per hour
...fax machines and scanning technology Responsible for preparing, scanning and indexing assigned documents accordingly Manage office supplies and inventory Answer and direct phone calls and emails Handle confidential information with discretion and professionalism...Work at officeLocal areaMonday to Friday$22.61 per hour
...4 ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Unit Secretary REPORTS TO POSITION: Department Manager/Supervisor DEPARTMENT... ..., use of electronic medical record keeping systems and MS Office. PHYSICAL REQUIREMENTS: Continually (75% or more): Use...Part timeShift workSt. Charles Health System
Bend, OR6 days ago- ...portfolio of over 50 premier insurance carriers alongside a fully automated backend infrastructure. Core Objectives Strategic Client... ...to contract within the United States. Functional remote office environment equipped with stable, high-speed connectivity. Financial...Work at officeContract workImmediate startRemote work
CEO Life
Bend, OR16 days ago $725 per month
...advancement by exploring a new career in positions such as Clare Bridge Program Managers, Resident Programs Coordinators and Business Office Managers.Make Lives Better Including Your Own.If you want to work in an environment where you can become your best possible self,...Work at officeHourly payFull timeTemporary workPart timeFlexible hoursShift workNight shiftWeekend workAfternoon shiftBrookdale Hockessin
Bend, OR10 hours ago- ...our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands-on approach focused on exceptional service,...Work at officeLocal areaShift work
$15.55 per hour
...Job Description Job Description Pacific Office Automation is one of the largest independently-owned document imaging and technology dealers in the nation. Since 1976, we have grown to over forty branches located in eleven western states. With over 40 years of success...Work at officePacific Office Automation
Bend, OR26 days ago- ...reach, stoop, and lift up to approximately 25 pounds on an occasional basis Ability to use a computer, phone, and other standard office equipment for documentation, communication, and reporting Ability to travel locally between program sites or outreach locations,...Work at officeFull timeLocal areaFlexible hours
Shepherds House Ministries
Bend, ORmore than 2 months ago $23.86 - $25.32 per hour
...information technology and facilities help desk tickets that are submitted on behalf of the staff in education. Function as an office assistant. Prepare written documents and forms; file; answer the telephone; photocopy; open mail and disperse. Education Program...Work at officeContract workWork experience placementCentral Oregon Community College
Bend, ORa month ago- ...(E&L) testing Center of Excellence in Bend, OR. This position will work in a cGMP-regulated environment under the direction of the Office Manager in an office setting. This position will work collaboratively with team members to accomplish organizational goals, provide...Work at officeCasual workFlexible hours
- ...Corporate team as a Courier Driver / Administrative Assistant.This position combines driving throughout Central Oregon with light office support, making it ideal for someone who enjoys variety, working independently, and interacting with people throughout the company....Work at officeHourly payPart timeLocal areaMonday to FridayFlexible hoursWeekend workDay shiftAfternoon shift
Hooker Creek
Bend, OR13 days ago - ...Job Description Job Description Entry-Level Field Network Technician – Bend, OR About Pacific Office Automation Pacific Office Automation (POA) is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we've grown to...Work at officeFlexible hours
Pacific Office Automation
Bend, OR26 days ago $26.47 - $43.62 per hour
...position also assists the public with general mailing needs, such as completing a change of address, mail holds, and giving out post office box keys. Job Overview Starting salary ranges from $26.47 to $43.62 per hour; $72,400 per year average pay with full benefits...Work at officeHourly payFull timeCurrently hiring
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Secretary (Office Automation). Be the first to apply!
