Billing Assistant

McDonald Automotive Billing AssistantAs a family owned and operated company for over 65 years, McDonald Automotive is proud to serve Colorado with a legacy built on respect, integrity, growth, hard work, and trust. With three generations actively involved in the day-to-day operations, we prioritize relationships over transactions—with our customers, our community, and our employees. Our motto, Doing Right Comes Naturally, reflects our commitment to doing business the right way. This holds true with how we treat our customers, our partners, and our employees. We hold ourselves to a higher standard than required, and that commitment has earned recognition from our manufacturer partners, including the Volvo Excellence Award from Volvo Cars, the Magna Society Elite Award from Audi of America, and the President's Club Award from Mazda North American Operations. We aim to deliver the best car buying, servicing, and ownership experience in the industry. At McDonald Automotive, we believe exceptional experiences start with exceptional people. Many of our team members have spent decades with us, growing their careers and eventually retiring as part of the McDonald legacy. We're proud to attract driven, motivated individuals who are passionate about their work and dedicated to building lasting relationships.About the Role With 9 automotive brands across 13 rooftops, our centralized accounting team operates from our Volkswagen store on Broadway Avenue in Littleton, providing consistent financial oversight and operational support to every dealership in the group. The Billing Assistant supports accurate and timely deal processing by ensuring compliance with the McDonald Automotive Retail Workflow Checklist. This role partners with store management to prepare title and trade packets, process trade payoffs, and record daily funding, so customer transactions are finalized promptly and correctly.Essential Duties and Major ResponsibilitiesReview submitted deals for accuracy and checklist complianceReturn incomplete deals to Finance with clear correction notes and update RTF report cardsPrepare and deliver title and trade packets for state processingProcess trade payoffs and ensure checks meet daily FedEx deadlinesRecord and reconcile daily lender fundingMaintain organized deal, customer, vehicle, trade, rebate, and finance documentationCollaborate with sales, finance, and management teams to resolve issues and move deals forwardEducationHigh School diploma or equivalent is required.Type of Experience Needed to be SuccessfulHigh School diploma or equivalent is required. 1 - 3 years automotive accounting is preferred. Strong attention to detail. Effective communication skills. Beginner to immediate proficiency with Excel. Excellent data entry and organizational skills. Must be dependable, able to follow directions, and work well with others. Strong desire to provide a high level of customer service.Specialized SkillsStrong attention to detail. Effective communication skills. Intermediate to advanced proficiency with Excel. Understanding of vehicle inventory accounting and schedule reconciliation is preferred. Excellent data entry and organizational skills. Must be dependable, able to follow directions, and work well with others. Strong desire to provide a high level of customer service.What We OfferFamily owned and operatedPaid trainingMedical, dental, and vision insuranceCompany paid basic life insuranceCompany paid accidental D&D insurance401(K) retirement savings plan with generous company matchCompetitive paid time offCareer advancement and growth opportunitiesEmployee assistance programEmployee discounts on parts and servicesEmployee vehicle purchase programsTeam eventsDiscounted rates at Pine Creek Golf Club in Colorado Springs and The Raven Golf Club in SilverthorneDisclaimer This position will remain open for at least three days and will close upon candidate selection. If you are an individual with a disability and need a reasonable accommodation to assist with your application for employment or the recruiting process, please contact us by sending an email to View email address on click.appcast.io.