HR Assistant

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process. HR Assistant HR Management Full Time Clerical Stockton, Stockton, CA, US 3 days ago Requisition ID: 1648 Salary Range: $26.00 To $30.00 Annually Job Posting Title: HR Assistant Job Description Department: Human Resources Classification: Non-exempt Reports to: HR Manager Location: Stockton Travel Required: Yes Job Grade/Salary Range: $26.00 To $30.00 (Hourly) Position Type: Full Time Summary Description: Under general supervision, the Human Resources Assistant performs a variety of specialized administrative and clerical duties in support of the Human Resources Function. Employees in this job class maintain detailed employee data in HRIS and Payroll Systems, create and maintain confidential employee files, provide benefit and other information to employees, and process human resources transactions. This job requires general knowledge of Human Resources requirements, advanced administrative and organizational skills, the ability to administer specialized processes and to maintain detailed records and files. Representative Duties: The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices. Assists HR staff in performing data entry and uploading documents into HRIS system(s) of all pertinent information for each employee, such as demographic information, pay changes, promotions, enrollments, etc. Maintains all employee attendance records. Substantiates applicants' skills through reviewing applications. Schedules interviews by coordinating appointments. Welcomes new employees to the organization by conducting orientation; assists in processing new hire paperwork and setting up files in cabinets and/or the HRIS system per SOP. Purchases all relevant and adequate office supplies for the HR team; maintains equipment and supplies in the break room and supply room. Maintains all worker’s compensation, LOA, benefits and new hire packets. Assists the HR Generalist with worker’s compensation claims and LOA requests. Orders and maintains employee uniforms. Provides HRIS personnel, employees and/or applicants with customer service assistance and information regarding general information, open positions, policies, benefits, pay issues and procedures. Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; checking assigned email inbox and checking fax inboxes. Provides payroll information by collecting time and attendance records. Submits employee data reports by assembling, preparing, and analyzing data. Maintains employee information by entering and updating employment and status-change data.Provides secretarial support by entering, formatting, and printing information; organizing work; answering the telephone; relaying messages; and maintaining equipment and supplies. Maintains employee confidence and protects operations by keeping human resource information confidential. Maintains quality service by following organization standards. Maintains technical knowledge by attending educational workshops and reviewing publications. Provides administrative support to the HR Generalist, Senior HR Generalist, HR Business Partner and/or HR Manager as needed. Other duties as assigned Skills: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Two to three years of experience providing skilled customer service and clerical support, preferably in Human Resources or administration. Must hold and maintain a valid Class C driver’s license. Ability to communicate effectively and respond to questions and requests. Effective written communication skills using appropriate business English. Computer literacy in business software. Ability to enter and retrieve data. Attention to detail. Other Duties and Responsibilities: Comply with all safety policies, practices and procedures. Report all unsafe activities to supervisor and/or Human Resources. Participate in proactive team efforts to achieve departmental and company goals. Provide leadership to others through example and sharing of knowledge/skill. Perform other duties as assigned. Education/Experience Guidelines: Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: High School Diploma Experience Level: Two to three years of experience providing skilled customer service and clerical support, preferably in Human Resources or administration. Planning/Organization: Handle multiple projects simultaneously Prioritize, organize, and delegate tasks Physical Demands: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Standing Walking Talking Using hands to finger, handle, and feel Reaching with hands and arms Climbing or balancing Stooping, kneeling, crouching, or crawling Lifting up to 25lbs Working/Environmental Conditions: The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. Office Heated/air conditioned Outdoors: vehicle Computer Operation: Basic personal computer skills including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc. Intermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc. Proficient computer skills including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc. Demonstrated use of intermediate computer operations (basic programming in 3 rd and 4 th generation languages, relational databases, and operating systems) and intermediate software packages, (word processing, spreadsheet, graphics, etc.). Utilize complex computer operations (intermediate basic programming in 3 rd and 4 th generation languages, relational databases, and operating systems) and advanced features of software packages (word processing, spreadsheet, graphics, etc.). #J-18808-Ljbffr Automatic Data Processing, Inc.