HR/Public Records Assistant

Job Description

Job Description

HUMAN RESOURCES/PUBLIC RECORDS ASSISTANT

UNREPRESENTED CLASSIFIED POSITION

8-hour day/260 days

 

 

POSITION SUMMARY

Supports the District’s Human Resources Department and Public Records Officer (PRO) with the operations of the Human Resources department and with public records requests and public disclosure functions.

 

SPECIFIC DUTIES AND RESPONSIBILITIES

• Assists with new hire paperwork and orientation, including compensation determination.
• Process paperwork for new hires.
• Maintain employee personnel files.
• Assists with the completion of various state reporting requirements, including but not limited to: S-275, EEOC, benefits, CRDC, and new hiring reporting.
• Process employee benefit information and changes.
• Works collaboratively with the Director of Human Resources and the Human Resources Secretary to ensure the day-to-day operations of the department run smoothly.

· Administers the District public records request tracking system and assists with questions about using the system.

· Coordinates, assigns, and tracks incoming public records requests received, as defined by the County intake procedure.

· Enters all relevant data of public records requests into the public records request tracking system; sets up, manages and maintains all related request logging and tracking systems (email, spreadsheets, databases, and data storage areas).

· Corresponds with requestors, in accordance with The Public Records Act, RCW 42.56 to acknowledge requests, to clarify unclear requests, provide responsive records, and to direct requestors when applicable to internal information resources or external web-based information.

· Monitors response due dates to ensure that mandated response deadlines are met.

· Receives, logs, monitors, provides and files requested records for incoming records requests.

· Coordinates communications with requestors and the Public Records Officer as needed.

· Runs standard reports as scheduled and produces data extracts for analysis upon request of the Public Records Officer.

· Helps coordinate public disclosure request record retention classifications and schedules.

· Performs other related duties as assigned.

PROFESSIONAL QUALIFICATIONS

· Bachelor’s degree in human resources, public administration or related field, one year of experience processing public disclosure requests or as a paralegal; OR any equivalent combination of training or experience that provides the required knowledge and abilities.

· Ability to develop and maintain strong, productive relationships with other employees, parents, and students where everyone is treated with dignity and respect

· Maintain appropriate levels of confidentiality in all matters pertaining to students, parents, staff, and district programs.

 

 

KNOWLEDGE OF:

· Benefits programs including: SEBB, FMLA, PFML, and DRS

· The Public Records Act (RCW 42.56)

· Principles and practices of public records disclosure

· Federal, state and local laws, rules and regulations related to public records disclosure

· Legal terminology

· Electronic records management

 

 

ABILITY TO:

· work independently

· communicate effectively both orally and in writing

· use tact and diplomacy

· use judgment and logical processing

· maintain effective interpersonal relationships with a diverse group of individuals

· maintain confidentiality

· operate office computer using appropriate applications and programs

· use crisis intervention skills

· develop and conduct presentations

· function as a team member

· travel; reliable transportation

· be detail oriented and follow tasks through to completion to complete multiple tasks at the same time and meet deadlines.

WORKING ENVIRONMENT:

The usual and customary methods of performing the job’s functions require the following conditions:

Significant: talking, hearing

Frequent: standing, walking, sitting, vision, driving, handling paperwork, kneeling, squatting, crawling, reaching above the shoulder, lifting up to 10 pounds, carrying, pushing/pulling, repetitive motion, use of personal computer/phone, looking at computer monitor, ability to adjust focus, moderate noise levels. 

Occasional: climbing, use of fax machine/copy machine/calculator, peripheral/depth perception, exposure to toxic chemicals/fumes, electrical shock risk, very quiet noise levels. 

 

SUPERVISION:

The employee reports to the Public Records Officer or his/her designee as assigned. Work is performed with considerable independence and is reviewed through status reports and meetings

 

 

CONDITIONS/ACKNOWLEDGMENT:

This job description is intended to provide an overview of the requirements of the position. As such, it is not necessarily all inclusive and the job may require other essential and/or nonessential functions, tasks, duties, or responsibilities not listed herein. The Port Angeles School District reserves the sole right to add, modify, or exclude any essential or non-essential requirement at any time with or without notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

Wages: $33.84 to $41.95 Depending on School District Employment

 

Only completed online applications will be considered. To apply go to If you have any questions, please contact human resources

PASD Non-Discrimination Statement

Port Angeles School District does not discriminate in any programs or activities on the basis of sex, race, creed, religion, color, national origin, age, veteran or military status, sexual orientation, gender expression or identity, disability, or the use of a trained dog guide or service animal and provides equal access to the Boy Scouts and other designated youth groups. The following employees have been designated to handle questions and complaints of alleged discrimination: Title IX Coordinators, Civil Rights Compliance Coordinators: Scott Harker, 905 w 9TH St. Port Angeles, WA 98363,