Medical Records Tech

Why Join Us? Be part of a practice at the forefront of cutting-edge cancer care and advanced treatments. Access opportunities for professional growth and continuing education. Work alongside a collaborative and compassionate team of experts dedicated to making a difference. Enjoy the convenience of multiple locations throughout the Capital Region. Contribute to groundbreaking clinical trials that shape the future of oncology care. Discover your career potential with a practice dedicated to excellence and innovation. Job Description Pay Range: $19 - $24 per hour. This is a 100% in‑person role located in Clifton Park, NY. Scope Under direct supervision, assists with organizing, sorting, and filing all incoming and outgoing patient information. Prepares charts for patient visits. Files, locates, retrieves and delivers medical records and/or electronic medical records as assigned. Supports and adheres to the New York Oncology Hematology Compliance Program, to include the Code of Ethics and Business Standards. Demonstrates an understanding of patient confidentiality to protect the patient and clinic/corporation. Essential Duties and Responsibilities Scan and attach all internal and external correspondence and electronic medical reports into patient’ medical record chart according to filing system. Pull charts for scheduled appointments in advance according to guidelines. Ensure that all appropriate documentation for the scheduled patient visit is attached to the patient’s chart. Print, mail, and/or fax patient chart information as requested and authorized. Document all processes. Release medical records information to persons or agencies according to State and Federal regulations. Compile and maintain patients’ medical records to document condition and treatment and to provide data for research or cost control and care improvement efforts. Picks up out guides at designated locations and returns to Medical Records. Catalogue charts for storage and keeps electronic reports of those records. Submit request for chart retrieval from storage if needed to comply with a medical records request. Make copies of dictated interval notes accordingly. Monitor physician dictation and ensure it is completed in the EMR and alert physicians who are behind. Follow policies and procedures to contribute to the efficiency of the front office. Provide back‑up assistance as needed by front office staff. Send out dictations to referring providers via manual faxing, right fax, or electronically “Direct Message” (direct message via EMR is required for MIPS). In Radiation department may convert dosimetry plans into a PDR of zip file when a patient transfers to another facility for treatment. Log FMLA/Disability forms for provider completion. Will mail or fax forms and contact patient once completed. Send outgoing faxes and distribute incoming faxes. Prepare correspondence, memos, forms and other typing as requested by supervisor. Minimum Qualifications High school diploma or equivalent required. Position is entry level and requires 0‑3 years’ experience, preferably in a medical office setting. Previous experience in a medical records’ experience preferred. Knowledge of electronic health record systems. Time Management, Organization, Attention to Detail and Quality Focus skills needed. Physical Demands Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies. Occasionally lifting files or paper weighing up to 30 pounds. Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment. Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts. It is necessary to view and type on computer screens for prolonged periods of time. Build a Career That Makes a Difference At New York Oncology Hematology (NYOH), we’re more than just the Capital Region’s leader in cancer care and blood disorders—we’re a team of passionate professionals united by a shared mission: to provide compassionate, cutting‑edge care to thousands of patients each year. With six state‑of‑the‑art cancer centers across Albany, Amsterdam, Clifton Park, Hudson, and Troy—and a dedicated women’s imaging center, Akira Medical Imaging + Wellness—we bring advanced treatment close to home. Our team includes 35 board‑certified physicians and more than 300 cancer care specialists, all working together across medical oncology, radiation oncology, hematology and gynecologic oncology and surgery. At NYOH, we are committed to delivering excellent health care to help our patients continue to tell their story. If you’re looking for more than just a job—if you want a career with purpose—join us and be part of a community that’s changing lives and shaping the future of cancer care. #J-18808-Ljbffr