Senior Administrative Assistant (Emergency Management)

Senior Administrative Assistant

The City of Moreno Valley is seeking a highly skilled, analytical professional to serve as the Senior Administrative Assistant for the Office of Emergency Management. This individual will support police and fire services, directly impacting the safety and well-being of our community. Join a dedicated team focused on excellence. Apply today to be the next Senior Administrative Assistant for the Office of Emergency Management!

Applications will be accepted until the first 75 are received or until Thursday, July 2, 2026, whichever comes first. A 2% base salary increase is scheduled to take effect in the first full pay period beginning after July 1, 2026.

The Opportunity: Are you a highly organized professional who thrives in a fast-paced environment and enjoys supporting critical public safety operations? The Emergency Management Division is seeking an experienced Senior Administrative Assistant to provide advanced administrative and operational support to emergency preparedness, response, recovery, and mitigation programs. In this key role, you will serve as a trusted partner to division leadership, coordinating schedules, meetings, training programs, and special projects while managing complex records, reports, budgets, purchasing activities, and confidential information. You will create and maintain databases, prepare technical documents and correspondence, track program activities, and support the daily operations that help ensure organizational readiness during emergencies and disasters.

Ideal Candidate: Our ideal candidate is a proactive problem-solver with exceptional organizational skills, attention to detail, and the ability to manage multiple priorities with minimal supervision. Strong proficiency in Microsoft Office applications, electronic records systems, virtual meeting platforms, and data management tools is essential. Success in this position requires professionalism, sound judgment, adaptability, and a commitment to providing outstanding customer service while collaborating with City staff, partner agencies, vendors, and the public. They have prior knowledge or experience in emergency management, dispatch, or a closely related field, or have supported professionals in those roles. They would also bring at least four (4) years of experience working for a local government entity in California, demonstrating familiarity with public sector operations, policies, and procedures. This is an excellent opportunity for an administrative professional who enjoys meaningful work, takes initiative, and wants to contribute to the community's safety and resilience through a vital emergency management program.

Core Administrative Skills:

• Calendar and schedule management
• Meeting coordination and minute/notetaking
• Records management and filing systems
• Data entry and database maintenance
• Document preparation and proofreading
• Supply and inventory ordering, processing, purchase order entry, tracking, etc.
• Customer service and front-desk support

Organizational Skills:

• Time management
• Prioritization and multitasking
• Attention to detail
• Deadline management
• Workflow organization

Technical Skills:

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Virtual meeting platforms (Zoom, Teams, Webex)
• Electronic records management systems
• Data reporting and spreadsheet analysis
• Document management software (SharePoint, etc.)

Problem-Solving Skills:

• Critical thinking
• Process and workflow evaluation
• Adaptability and flexibility

Professional Attributes:

• Reliability and dependability
• Initiative
• Professionalism
• Positive attitude
• Teamwork and collaboration
• Willingness to learn

Minimum Qualifications: A typical way of obtaining the knowledge, skills, and abilities outlined above is graduation from high school or G.E.D. equivalent; and four years of increasingly responsible administrative support or secretarial experience; or an equivalent combination of training and experience. Licenses; Certificates; Special Requirements: A valid California Driver's License and continuous eligibility for coverage under the City's vehicle insurance. Previous experience working for a local government entity in California or in emergency management is highly desirable.

Distinguishing Characteristics: Senior Administrative Assistants support Division Manager level staff and perform a variety of difficult, specialized administrative support functions that require a thorough knowledge of the terminology, procedures and practices for their functional areas, with a significant degree of independence and accountability for results. Incumbents may also provide secretarial services to managers and/or supervisors and train and provide work guidance to other clerical employees. Senior Administrative Assistant is distinguished from Administrative Assistant in that incumbents in the former class have responsibility for greater diversity of difficult and specialized assignments and entails one or more of the following: work that requires more extensive knowledge of the department's technical functions, including terminology, policies, practices and procedures and their application in completing, monitoring and managing the unit's work processes; sophisticated mastery of computer software to design, set up and produce such complex documents as spreadsheets and databases involving data interpretation and manipulation; greater accountability for independently producing technical work products and results; and greater responsibility for managing resources to meet deadlines and complete assignments.

The City of Moreno Valley prides itself on delivering quality service to our residents and businesses efficiently and effectively through Collaboration, Innovation, Customer Service, and Human-Centric Design. Strategically located in Southern California's Inland Empire, Moreno Valley is the second-largest city in Riverside County and is close to major hubs such as Los Angeles, Orange County, and San Diego. This spacious, thriving, and diverse City has a population of over 200,000 residents and offers a variety of business opportunities. For additional information regarding the City, please click here.