Administrative Assistant

Administrative Support Role

At DPR, roles and responsibilities are more than describing a job titlethey are a commitment to building great things together. The job description below defines core responsibilities and the scope of the role and is a starting point. Every employee is expected to lead from where they are, take ownership of outcomes, and always act in the best interest of the team, customer, project and organization. As a purpose-driven organization on a journey to be most admired, we rely on trust, shared leadership, open communication, disciplined action and a deep respect for the individual to drive exceptional performance. Success is not just about what we build, but who we build and how we build it: with integrity, enjoyment, uniqueness and an ever-forward mindset.

Job Summary: Supports daily administrative operations independently by coordinating foundational tasks, including scheduling, communications, and resource allocation, to ensure a smooth workflow. Facilitates effective information sharing and task tracking, helping team members stay organized and focused on priorities. Maintains accuracy and professionalism in all interactions, fostering a positive and collaborative work environment. Contributes to overall organizational efficiency by streamlining standard business support processes and adhering to established standards for administrative practices. Enhances team productivity by anticipating routine administrative needs and proactively addressing potential obstacles.

Key Responsibilities:

• Schedules meetings, appointments, and events independently, ensuring all logistics are arranged and communicated clearly.
• Prepares and distributes correspondence, reports, and other documents with attention to detail and accuracy.
• Maintains organized filing systems for both electronic and physical records, ensuring information is easily accessible.
• Tracks and orders office supplies, monitoring inventory levels, and coordinating with vendors as needed.
• Assists with travel arrangements and expense reporting, following established procedures and timelines.
• Responds to routine inquiries from internal and external contacts, providing information, or directing requests appropriately.
• Supports team projects by coordinating administrative tasks and collaborating with colleagues to meet deadlines.

Education Qualifications: High School Diploma/GED or equivalent experience required.

Work Experience: 2 - 4 years of experience in administrative support or a related field required.

Certifications and Licenses: Certified Administrative Professional (CAP) certification preferred.

DPR Construction is a forward-thinking, self-performing general contractor specializing in technically complex and sustainable projects for the advanced technology, life sciences, healthcare, higher education and commercial markets. Founded in 1990, DPR is a great story of entrepreneurial success as a private, employee-owned company that has grown into a multi-billion-dollar family of companies with offices around the world.

Working at DPR, you'll have the chance to try new things, explore paths and shape your future. Here, we build opportunity togetherby harnessing our talents, enabling curiosity and pursuing our collective ambition to make the best ideas happen. We are proud to be recognized as a great place to work by our talented teammates and leading news organizations like U.S. News and World Report, Forbes, Fast Company and Newsweek.